NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 9th March 2020, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
19/669 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
19/670 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
19/671 POLICE REPORTS
671.1 To acknowledge receipt of Crime Statistics for January 2020
671.2 To acknowledge receipt of the Bedfordshire Police & Crime Commissioners monthly newsletter
671.3 To consider attendance at the Bedfordshire Police & Crime Commissioners Fourth Year Report launch event on 19th March 2020
671.4 To consider attendance at the quarterly Community Policing Priority Setting Meeting on 10th March 2020
19/672 PUBLIC QUESTION TIME
672.1 Members of the public may put questions to the Council at this point of the meeting
19/673 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
673.1 To receive written or verbal report from Cllr Shingler.
19/674 PLANNING COMMITTEE REPORTS/UPDATE
674.1 Matters arising from previous Planning Committee not included within agenda – Information only
674.2 To receive the minutes of the Planning Committee meeting held on 24th February 2020 and to consider and ratify any recommendations contained therein
674.3 Update on planning applications refused/granted – for information only
674.4 Update on Enforcement Notices
674.5 To consider new planning applications or delegate authority to respond to committee:
CB/20/00470/FULL, 39 Luton Road: 2 storey side extension
CB/20/00621/FULL, Brook End Green Farm, Sharpenhoe Road: Change of use of existing agricultural barn to a wedding and function venue.
CB/20/00622/LB, Brook End Green Farm, Sharpenhoe Road: Listed Building – Change of use of existing agricultural barn to a wedding and function venue. CB/20/00536/LB, 8 Church Road: Listed Building – Works to front Porch
CB/20/00732/FULL, 154 Manor Road: Add small extension to existing rear addition to accommodate new shower/wet room
CB/20/00453/LB, 154 Manor Road: Listed Building – 1) Convert third bedroom into new bathroom; 2) Add small extension to existing rear addition for new shower/wet room; 3) Extend existing kitchen into existing bathroom area; 4) Partition off existing second ground floor sitting room for use as third bedroom
674.6 To consider attendance at the Central Bedfordshire Council Traffic Management Meeting regarding Sharpenhoe traffic calming measures on 11th March 2020
19/675 MINUTES OF LAST MEETINGS
675.1 To receive and approve the minutes of the Full Council meeting held on 10th February 2020
675.2 Matters arising outside of committee reports/updates – Information only
19/676 CHAIRMAN’S ANNOUNCEMENTS
676.1 Announcements as deemed appropriate by the Chairman
676.2 To confirm date for Annual Parish Meeting and Annual Meeting of the Parish Council
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676.3 To remind Chairs and Outside Representatives to submit Annual Reports to the Clerk 19/677 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
677.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
677.2 To receive the minutes of the Policies & Resources Committee meeting held on 2nd March 2020 and to consider and ratify any recommendations contained therein
677.3 To receive the minutes of the Pay & Personnel sub-committee meeting held on 25th February 2020 and to consider and ratify any recommendations contained therein
677.4 Update regarding the Ward Boundaries Consultation for Central Bedfordshire Council and consider any response to Central Bedfordshire Council
677.5 To consider and approve the timeline for the recruitment of the replacement Ground/Facility Maintenance Person and to delegate authority to the Pay & Personnel Sub-Committee to progress including budget provision for recruitment and advertising
677.6 To review and adopt Annual Investment Policy 2020/21
677.7 To review and adopt Document Retention Policy
677.8 To consider and approve additional Ear-marked Reserve Allocation
677.9 To approve transfer of any nominal underspend from committees to Ear-Marked Reserve at Year End
677.10 To acknowledge and review the Risk Assessment summary and any Action Plan 2019/20
677.11 To review and adopt the Annual Audit Plan, Internal Audit Terms of Reference and Internal Audit Programme
677.12 To consider and approve the Annual Review of Effectiveness of Systems of Internal Control
677.13 Update regarding the proposed locations for CCTV within the Village
677.14 To acknowledge request from resident regarding relocating the Parish Office into the Library and agree way forward
677.15 To retrospectively approve the cost for replacement blades for the hedgecutter
19/678 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
678.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
678.2 To receive the minutes of the Burial Grounds Committee meeting held on 24th February 2020 and to consider and ratify any recommendations contained therein
678.3 To acknowledge the Burial Ground and Churchyard inspections
678.4 To acknowledge the War Memorial inspections
678.5 To consider request for burial from resident
678.6 To review and adopt the Burial Ground Fees
19/679 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
679.1 Matters arising from previous Highways & Environment Committee not included within agenda – Information only.
679.2 To receive the minutes of the Highways & Environment Committee meeting held on 2nd March 2020 and to consider and ratify any recommendations contained therein
679.3 To acknowledge the bus shelter inspections
679.4 To retrospectively approve the cost for Reynolds Landscapes to cut back the hedge bordering 7 Simpkins Drive
679.5 Update regarding the condition of the Bus Shelters and to consider any response to Central Bedfordshire Council regarding the new billboards installed
19/680 LEISURE COMMITTEE REPORT/UPDATE
680.1 Matters arising from previous Leisure Committee not included within agenda – Information only
680.2 To acknowledge weekly Playground and Fitness Equipment Inspections
680.3 To receive the minutes of the Horticultural Show sub-committee meeting held on 11th February 2002 and to consider and ratify any recommendations contained therein
680.4 To consider/approve additional competition within the horticultural show photographic section
19/681 SPORTS FIELD COMMITTEE REPORT/UPDATE
681.1 Matters arising from previous Sports Field Committee not included within agenda – information only
681.2 To receive the minutes of the Sports Field Committee meeting held on 24th February 2020 and to consider and ratify any recommendations contained therein
681.3 To consider/approve contribution to Barton Rovers car park project
681.4 To consider/approve contractor and costs for installation of additional Fencing & gates at the sports field
19/682 MONTHLY FINANCIAL REPORTS (as attached)
682.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 11
19/683 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
683.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
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19/684 TIME ALLOCATION FOR COMMITTEE MEETING
684.1 Dates available for committee or sub-committee meetings: 16th, 23rd, 30th March
19/685 MISCELLANEOUS CORRESPONDENCE RECEIVED
685.1 To acknowledge receipt of the Bedfordshire Bugle March 2020
685.2 To acknowledge receipt of the Chilterns Conservation Board Spring newsletter
19/686 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council