NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
To be held Online on Monday 14th September June 2020 at 7.30pm
AGENDA
20/172 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
20/173 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
20/174 POLICE REPORTS
174.1 To acknowledge receipt of Crime Statistics for June & July
174.2 To consider attendance at the next Community Policing Priority Setting Meeting online on Thursday 17th September at 7pm
174.3 Update regarding the formation of a Streetwatch Group for Barton-le-Clay
20/175 PUBLIC QUESTION TIME
175.1 Members of the public may put questions to the Council at this point of the meeting
20/176 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
176.1 To receive written or verbal report from Cllr Shingler.
20/177 PLANNING COMMITTEE REPORTS/UPDATE
177.1 Matters arising from previous Planning Committee not included within agenda – Information only
177.2 Update on planning applications refused/granted – for information only
177.3 Update on Enforcement Notices
177.4 To consider new planning applications or delegate authority to respond to committee:
CB/20/02831/FULL, 88 Osborn Road: Single storey front & part two storey, part single storey rear extension and internal alterations
CB/20/02771/FULL, 51 Norman Road: Single storey front, side and rear extensions, loft conversion and rear dormer extension
CB/20/02964/FULL, 56 Stuart Road: Two storey side extension
CB/20/02943/FULL, 69 Bedford Road: Demolition of existing outbuildings and construction of three dwellings
CB/TCA/20/00453, 2 Clipstone Mews, Bedford Road: Works to a tree within a Conservation Area: Reduce Ash tree by approximately 40%
CB/20/03006/FULL, 71 Bedford Road: Demolition of existing conservatory & erection of a single storey rear orangery style extension
CB/TRE/20/00464, 91 Manor Road: Works to a tree protected by a Tree Preservation Order: T1 – Lawson Cypress – Top to previous points (approx. 1/2 metre) & trim all around to tidy – General maintenance for health & safety of the tree
177.5 To acknowledge Scoping Opinion Report application CB/20/02892/SCO in respect of Land South of Wrest Park and North of Barton-le-Clay
177.6 To consider response to the MHCLG Planning Consultation
177.7 To consider attendance at the CPRE AGM to be held online on Wednesday 16th September at 2pm
20/178 MINUTES OF LAST MEETINGS
178.1 To receive and approve the minutes of the Full Council meeting held on 13th July 2020
178.2 To receive and approve the minutes of the Extra-ordinary Council meeting held on 27th July 2020
178.3 To receive and approve the minutes of the Extra-ordinary Council meeting held on 7th September 2020
178.4 Matters arising outside of committee reports/updates – Information only
20/179 CHAIRMAN’S ANNOUNCEMENTS
179.1 Announcements as deemed appropriate by the Chairman
20/180 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
180.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
180.2 Exempt Business – Resolution to exclude members of press and public from debate on agenda items 20/180.3 to 20/180.4 (Standing Order 67). “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw”.
180.3 To receive the minutes of the Pay & Personnel Sub-Committee meetings held on 31st July and 14th August 2020 and to consider and ratify any recommendations contained therein
180.4 To formally approve the new NJC Salary Pay Scales increase to be applied for staff and backdated to 1st April 2020
180.5 To retrospectively approve the annual service of the Alarm system at the Parish Office and Sports Pavilion
180.6 To retrospectively approve the new Gas Supply Contract for the Sports Pavilion
180.7 To consider and approve the costs to replace the shredder in the Parish Office and to consider and approve a one-off rental of a shredder
180.8 To approve the Council’s insurance premium for 2020/21
180.9 To consider and approve the change of Bank and Savings Account mandate signatories
180.10 To consider and approve request from Ramsey PTA and the Christmas Lights teams to hold events to raise funds
180.11 To consider request to relocate the Royal Mail sorting office to Barton Rovers Football Club land and agree the way forward
20/181 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
181.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
181.2 To acknowledge the Burial Ground and Churchyard inspections
181.3 To acknowledge the War Memorial inspections
20/182 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
182.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
182.2 To acknowledge the bus shelter inspections
182.3 To consider and approve quotations for essential tree works following the tree survey and agree way forward
182.4 Update on parking restrictions in Manor Road, Hexton Road, Church Road and Old Road
20/183 LEISURE COMMITTEE REPORT/UPDATE
183.1 Matters arising from previous Leisure Committee not included within agenda – Information only
183.2 To acknowledge weekly Playground and Fitness Equipment Inspections
183.3 To acknowledge resident’s complaint regarding the cable way
183.4 To consider and approve the cost to remove waste from Allotment site
20/184 SPORTS FIELD COMMITTEE REPORT/UPDATE
184.1 Matters arising from previous Sports Field Committee not included within agenda – information only
184.2 To consider and approve the risk assessment for re-opening of the Sports Pavilion
184.3 To consider and approve the quotation for essential repairs to Pavilion heating boiler
184.4 To retrospectively approve the Hire Fee for the Sports Pitches without changing facilities
184.5 To consider and approve request to use the Sports Field for rugby and cricket and agree hire fees
184.6 To consider request from Barton Rovers Youth Team to store mini goal posts within the Pavilion
20/185 MONTHLY FINANCIAL REPORTS (as attached)
185.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for months 4 & 5.
20/186 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
186.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
20/187 TIME ALLOCATION FOR COMMITTEE MEETING
187.1 Dates available for committee or sub-committee meetings: 21st, 28th September
20/188 MISCELLANEOUS CORRESPONDENCE RECEIVED
188.1 To acknowledge receipt of the Bedfordshire Bugle September addition
188.2 To acknowledge receipt of the Allotment & Leisure Gardener magazine, Issue 3
188.3 To acknowledge receipt of the Countryside Voices magazine
20/189 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council
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