NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 14th June 2021, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
21/043 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
21/044 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
21/045 CO-OPTION OF NEW COUNCILLORS & SIGNING OF DECLARATION OF OFFICE
21/046 POLICE REPORTS
046.1 To acknowledge receipt of Crime Statistics for April 2021
046.2 To acknowledge invitation to the PCC Meets Town & Parish Councils event on 9th November 2021
046.3 To acknowledge receipt of the Bedfordshire Police & Crime Commissioners June Newsletter
046.4 To consider and approve attendance at the quarterly Community Policing Priority Setting Meeting online on 24th June 2021
21/047 PUBLIC QUESTION TIME
047.1 Members of the public may put questions to the Council at this point of the meeting.
21/048 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
048.1 To receive written or verbal report from Cllr Shingler.
21/049 PLANNING COMMITTEE REPORTS/UPDATE
049.1 Matters arising from previous Planning Committee not included within agenda – Information only
049.2 To receive the minutes of the Planning Committee meeting held on 7th June 2021 and to consider and ratify any recommendations contained therein
049.3 Update on planning applications refused/granted – for information only
049.4 Update on Enforcement Notices
049.5 To consider new planning applications or delegate authority to respond to committee:
CB/21/02036/FULL, Maple House, Nicholls Close: New garage with office above
CB/21/02049/FULL, 3 Simpkins Drive: Conversion of garage to habitable room
CB/21/01874/FULL, 62 Osborn Road: Part single, part double storey rear extensions CB/21/02044/FULL, 14 Meadhook Drive: Demolition of existing garage and erection of part single, part two storey side extension (resubmission of CB/21/00861/FULL)
CB/21/02119/OUT, 113 Manor Road: Outline Application: Demolition of existing dwelling & garage. Erection of two detached dwellings with associated garages & new paddock access
CB/21/02096/FULL, 87 Bedford Road: Conversion of a dwelling house into 4 apartments with associated external works
CB/21/02199/FULL, 7 Smithcombe Close: Proposed two storey side extension following removal of existing side conservatory
CB/21/02031/PASC, 2 Windsor Parade, Windsor Road: Prior Notification change of use from Retail A1 to Restaurant and Café A3: Bakery, patisserie, pizzas and pastries & the sale of hot and cold beverages
CB/21/02370/FULL, 2 Smithcombe Close: Single storey rear extension and part garage conversion to home office
049.6 To consider and approve endorsement of Gravenhurst Parish Council’s objection submission to planning application CB/21/02011/OUT and to agree way forward in respect of Barton-le-Clay Parish Council’s objection response
049.7 To acknowledge the North Herts Local Plan 2011-2031 consultation on the Further Proposed Main Modifications and Additional Work produced by North Herts District Council
21/050 MINUTES OF LAST MEETINGS
050.1 To receive and approve the minutes of the Annual Meeting of the Parish Council held on 4th May 2021
050.2 To receive and approve the minutes of the Extra-ordinary Council meeting held on 10th May 2021
050.3 Matters arising outside of committee reports/updates – Information only
21/051 CHAIRMAN’S ANNOUNCEMENTS
051.1 Announcements as deemed appropriate by the Chairman
051.2 To receive feedback from the NALC ‘How to get Young People involved in Local Councils’ Webinar
051.3 To acknowledge the BATPC Finance Training Programme 2021/22 and consider any attendance
21/052 APPROVAL OF ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT 31ST MARCH 2021
052.1 To acknowledge receipt of Internal Auditors Report for year ended 31st March 2021
052.2 To approve Annual Return Section 1 – Annual Governance Statement 2020/21
052.3 To approve Annual Return Section 2 – Accounting statements 2020/21
052.4 To approve Statement of Accounts, Notes to Accounts, Bank Reconciliation, Reserves Reconciliation, Explanation of Significant Variances for the year ended 31st March 2021
052.5 To confirm and approve dates for “the exercise of public rights”
052.6 To approve submission date for external auditor – Mazars
21/053 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
053.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
053.2 To retrospectively approve the May Newsletter and delivery costs
053.3 To consider vacancy for a Bedfordshire Parish Member on the Chilterns Conservation Board and approve any candidate
21/054 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
054.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
054.2 To acknowledge the Burial Ground and Churchyard inspections
054.3 To acknowledge the War Memorial inspections
054.4 To consider and approve request to install a key safe in the Burial Ground
21/055 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
055.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
055.2 To acknowledge the bus shelter inspections
055.3 To acknowledge support for the Local Authority Treescapes Fund application by Central Beds Council
055.4 To acknowledge concerns from resident regarding the safety of school children walking on Manor Road
21/056 LEISURE COMMITTEE REPORT/UPDATE
056.1 Matters arising from previous Leisure Committee not included within agenda – Information only
056.2 To acknowledge weekly Playground and Fitness Equipment Inspections
056.3 To consider and approve appointing a Leisure Management Consultant to assist with formation of Leisure Strategy for the Village
21/057 SPORTS FIELD COMMITTEE REPORT/UPDATE
057.1 Matters arising from previous Sports Field Committee not included within agenda – information only
057.2 To approve the cost of the annual boiler service
057.3 To consider a request from Ramsey Manor FC to hold their annual Tournament at Barton Rovers FC on 26th June
21/058 MONTHLY FINANCIAL REPORTS (as attached)
058.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 2.
21/059 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
059.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
21/060 TIME ALLOCATION FOR COMMITTEE MEETING
060.1 Dates available for committee or sub-committee meetings: 21st and 28th June
21/061 MISCELLANEOUS CORRESPONDENCE RECEIVED
061.1 To acknowledge receipt of the Chiltern Society magazine Issue 240 Summer 2021
21/062 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council
Following the change in law preventing the Parish Council from holding online meetings from 7th May 2021, all Council meetings are now being held back at the Village Hall.
Due to the COVID-19 restrictions currently in place at the Village Hall, the number of attendees allowed in the building is limited. Any residents wishing to attend the Parish Council Committee meeting must first contact the Parish Office on 01582 883990 / email: theparishclerk@bartonleclay-pc.gov.uk to reserve a place.
Residents are encouraged to put their questions in writing to the Parish Clerk, so that these can be considered by the Council and responded to as appropriate.