NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL

Monday 13th September 2021, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm

AGENDA

21/166 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

21/167 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.

Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

21/168 POLICE REPORTS
168.1 To acknowledge receipt of Crime Statistics for June and July 2021
168.2 To acknowledge receipt of the Bedfordshire Police & Crime Commissioners August & September Newsletters
168.3 To consider and approve attendance at the quarterly Community Policing Priority Setting Meeting online on 30th September 2021

21/169 PUBLIC QUESTION TIME
169.1 Members of the public may put questions to the Council at this point of the meeting.

21/170 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
170.1 To receive written or verbal report from Cllr Shingler.

21/171 PLANNING COMMITTEE REPORTS/UPDATE
171.1 Matters arising from previous Planning Committee not included within agenda – Information only
171.2 Update on planning applications refused/granted – for information only
171.3 Update on Enforcement Notices
171.4 To consider new planning applications or delegate authority to respond to committee:
CB/21/03513/FULL, 22 Chiltern Road: Single storey rear extension following demolition of existing conservatory
CB/21/03355/FULL, 11 Meadhook Drive: Single storey rear extension, to replace rear conservatory
CB/21/03576/FULL. 22 York Close: Ground floor side and rear extension including a garage conversion
CB/21/03582/FULL, 92 Manor Road: Single storey rear extension
CB/21/03588/FULL, 13 King William Close: Widening of an existing crossover
CB/TRE/21/00413, 28 Chiltern Road: Works to tree protected by a Tree Preservation Order SB/97/00011/T3: Reduce and thin crown by 40% to Sycamore Tree
CB/21/03663/FULL, 17 Luton Road: Single storey rear extension, new pitched roof to existing two storey rear extension and detached rear single garage
CB/21/03679/FULL, 134 Bedford Road: Conversion of existing single garage, single storey rear extension to lounge and front porch/link corridor
CB/21/03709/FULL, 9 Hastings Road: Single storey front extension, two storey side extension and part two storey & single storey rear extension
CB/TCA/21/00421, 63 Bedford Road: Works to Trees Within a Conservation Area: Reduce overall crown of Ash Tree (T1) by 2m and remove low branches, reduce overall crown of Purple Plum (T2) by 1.5m
CB/TCA/21/00364, St Nicholas Church: Works to trees in a Conservation area: fell to ground Cherry Tree 2356; Fell Norway Maple 2376. Minor works for trees 2322, 2329, 2348. Cut back overhang trees 2354, 2355, 2358.
CB/21/03820/FULL, 9 Simpkins Drive: Move garden fence to incorporate public amenity space for bin storage.
171.5 To acknowledge Houghton Regis Neighbourhood Plan consultation notification.

21/172 MINUTES OF LAST MEETINGS
172.1 To receive and approve the minutes of the Full Council meeting held on 12th July 2021
172.2 To receive and approve the minutes of the Extra-ordinary meeting of the Parish Council held on 26th July 2021
172.3 Matters arising outside of committee reports/updates – Information only

21/173 CHAIRMAN’S ANNOUNCEMENTS
173.1 Announcements as deemed appropriate by the Chairman
173.2 To consider and respond to interim Community Governance Review
173.3 To acknowledge correspondence from Barton Conservation Group regarding the closure of the group
173.4 To acknowledge the updated BATPC Finance Training Programme 2021/22 and consider any attendance

21/174 CONCLUSION OF AUDIT FOR YEAR ENDED 31ST MARCH 2021
174.1 To acknowledge the completion of the audit for the year ended 31st March 2021, including External Auditor’s Certificate, and to consider and approve any actions detailed in the report for Improvement in 2021/22

21/175 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
175.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
175.2 To acknowledge receipt of the Social Media mini Health Check and to consider any additional actions
175.3 Update regarding the Leisure Management Strategy report
175.4 Update regarding the possible extension of the Village Hall facility
175.5 Update regarding the Doctors Practice proposed acquisition of the freehold site and agree way forward
175.6 To retrospectively approve the costs for SLCC Virtual Training Seminar for the Clerk
175.7 To consider and approve renewal of Insurance Policy
175.8 To consider Electric Vehicle Chargepoints Expression of Interest Return to Central Beds Council and agree way forward

21/176 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
176.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
176.2 To acknowledge the Burial Ground and Churchyard inspections
176.3 To acknowledge the War Memorial inspections
176.4 To consider request for funding towards the cost of repairs to St Nicholas Church Peace Clock
176.5 To approve additional cost for memorial bench in the burial ground & to agree payment method
176.6 To consider the annual Remembrance Sunday service at the War Memorial

21/177 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
177.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
177.2 To acknowledge the bus shelter inspections
177.3 Update following meeting with the Rotary Club regarding the Community Garden project

21/178 LEISURE COMMITTEE REPORT/UPDATE
178.1 Matters arising from previous Leisure Committee not included within agenda – Information only
178.2 To receive the minutes of the Leisure Committee meeting held on 6th September 2021 and to consider and ratify any recommendations contained therein
178.3 To acknowledge weekly Playground and Fitness Equipment Inspections
178.4 To approve the cost for repair of the teacup play equipment in Norman Road play area
178.5 To consider and approve quotation for replacement seat for gyro spiral following vandalism
178.6 To approve and adopt the Allotment Tenancy Agreement effective 1st October 2021

21/179 SPORTS FIELD COMMITTEE REPORT/UPDATE
179.1 Matters arising from previous Sports Field Committee not included within agenda – information only
179.2 To retrospectively approve the cost for the annual service of the Fire Alarms and Emergency Lighting at the Pavilion and agree additional repair costs

21/180 MONTHLY FINANCIAL REPORTS (as attached)
180.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for months 4 & 5.

21/181 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
181.1 To retrospectively consider and approve payment of accounts for August, as listed within the schedule
181.2 To consider and approve payment of accounts as listed within the schedule or added at the meeting for September

21/182 TIME ALLOCATION FOR COMMITTEE MEETING
182.1 Dates available for committee or sub-committee meetings: 20th & 27th September and 4th October

21/183 MISCELLANEOUS CORRESPONDENCE RECEIVED
183.1 To acknowledge receipt of the Allotment & Leisure Gardener magazine Issue 3 2021
183.2 To acknowledge receipt of the CPRE Countryside Voices magazine Summer 2021
183.3 To acknowledge receipt of the Chiltern Society magazine Issue 241, Autumn 2021

21/184 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.

Carolyn Callen
Clerk to the Council