NOTICE OF A MEETING OF

BARTON-LE-CLAY PARISH COUNCIL

Monday 13th December 2021, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm

AGENDA

21/402 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

21/403 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

21/404 POLICE REPORTS
404.1 To acknowledge receipt of Crime Statistics for October 2021
404.2 To consider attendance at the Community Policing Priority Setting Online Meeting 20th January 2022

21/405 PUBLIC QUESTION TIME
405.1 Members of the public may put questions to the Council at this point of the meeting.

21/406 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
406.1 To receive written or verbal report from Cllr Shingler.

21/407 PLANNING COMMITTEE REPORTS/UPDATE
407.1 Matters arising from previous Planning Committee not included within agenda – Information only
407.2 To receive the minutes of the Planning Committee meeting held on 15th November 2021 and to consider and ratify any recommendations contained therein
407.3 Update on planning applications refused/granted – for information only
407.4 Update on Enforcement Notices
407.5 To consider new planning applications or delegate authority to respond to committee:
CB/TRE/21/00506, Land between 4 Manor Farm Close and The Coach House, Manor Farm Close: Works to a tree protected by a Tree Preservation Order SB/TPO/94/0006: Significantly prune back to remove overhanging branches from driveway of 4 Manor Farm Close to Ash Tree T5
CB/TCA/21/00627, 20 Bedford Road: Works to trees within a Conservation Area: (T1) Lawson Cypress, fell (T2) Prunus, fell (T3) Thuja, reduce in height by 50% (T4) Holly, crown reduce by approx. 1mtr all round
CB/21/05274/VOC, 14 Windsor Road: Variation (or removal) of Condition number 5 of planning permission CB/21/02530/FULL (Two storey side and single storey rear extensions with new front porch) To allow study to align with entrance lobby

21/408 MINUTES OF LAST MEETINGS
408.1 To receive and approve the minutes of the Full Council meeting held on 8th November 2021
408.2 Matters arising outside of committee reports/updates – Information only

21/409 CHAIRMAN’S ANNOUNCEMENTS
409.1 Announcements as deemed appropriate by the Chairman
409.2 To consider attendance at the Town & Parish Councils December Topic Session on 15th December 2021

21/410 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
410.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
410.2 To receive the minutes of the Policies & Resources Committee meeting held on 6th December 2021 and to consider and ratify any recommendations contained therein
410.3 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 21/410.4 (Standing Order 67) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw
410.4 To receive the minutes of the Pay & Personnel Sub-Committee meeting held on 6th December 2021 and to consider and ratify any recommendations contained therein
410.5 To receive an update on HM The Queens Platinum Jubilee event
410.6 Update regarding the Welcome Back Fund projects
410.7 To retrospectively approve the renewal of the Office electricity contract
410.8 To retrospectively approve the renewal of the Office Fibre Broadband contract
410.9 To retrospectively approve the cost for a SIM-only mobile contract
410.10 To consider, approve and adopt the draft Reserves Policy
410.11 Review of Committee Expenditure for 2021/22 and to consider and approve Draft Budgets for 2022/23

21/411 APPROVAL OF DRAFT COMMITTEE BUDGET AND EAR-MARKED RESERVES
411.1 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 21/411.2 (Standing Order 67) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
411.2 Review and approval of Draft Pay & Personnel Sub-Committee Budgets 2022/23
411.3 Review and approval of Draft Policies & Resources Committee Budgets 2022/23
411.4 Review and approval of Draft Burial Ground Committee Budgets 2022/23
411.5 Review and approval of Draft Highways & Environment Committee Budgets 2022/23
411.6 Review and approval of Draft Leisure Committee Budgets 2022/23
411.7 Review and approval of Draft Sports Field Committee Budgets 2022/23
411.8 Review and approval of Draft Planning Committee Budgets 2022/23

21/412 APPROVAL OF 2022/23 PRECEPT
412.1 To review General Reserve Fund
412.2 To approve 2022/23 Council Precept

21/413 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
413.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
413.2 To receive the minutes of the Burial Ground Committee meeting held on 22nd November 2021 and to consider and ratify any recommendations contained therein
413.3 To acknowledge the Burial Ground and Churchyard inspections
413.4 To acknowledge the War Memorial inspections
413.5 To consider request for burial

21/414 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
414.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
414.2 To receive the minutes of the Highways & Environment Committee meeting held on 15th November 2021 and to consider and ratify any recommendations contained therein
414.3 To acknowledge the bus shelter inspections

21/415 LEISURE COMMITTEE REPORT/UPDATE
415.1 Matters arising from previous Leisure Committee not included within agenda – Information only
415.2 To receive the minutes of the Leisure Committee meeting held on 22nd November 2021 and to consider and ratify any recommendations contained therein
415.3 To acknowledge weekly Playground and Fitness Equipment Inspections

21/416 SPORTS FIELD COMMITTEE REPORT/UPDATE
416.1 Matters arising from previous Sports Field Committee not included within agenda – information only
416.2 To receive the minutes of the Sports Field Committee meeting held on 22nd November 2021 and to consider and ratify any recommendations contained therein
416.3 To retrospectively approve the additional cost for speed ramps on the access road

21/417 MONTHLY FINANCIAL REPORTS (as attached)
417.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 8

21/418 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
418.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting for December

21/419 TIME ALLOCATION FOR COMMITTEE MEETING
419.1 Dates available for committee or sub-committee meetings: 20th December

21/420 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.

Carolyn Callen
Clerk to the Council