NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL

Monday 13th June 2022, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm

AGENDA

22/037 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

22/038 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.

Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

22/039 POLICE REPORTS
039.1 To acknowledge receipt of Crime Statistics for March and April 2022

22/040 PUBLIC QUESTION TIME
040.1 Members of the public may put questions to the Council at this point of the meeting.

22/041 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
041.1 To receive written or verbal report from Cllr Shingler.

22/042 PLANNING COMMITTEE REPORTS/UPDATE
042.1 Matters arising from previous Planning Committee not included within agenda – Information only
042.2 Update on planning applications refused/granted – for information only
042.3 Update on Enforcement Notices
042.4 To consider new planning applications as follows:
CB/22/01630/FULL, 165 Manor Road: Detached single garage
CB/22/01940/FULL, 52 Higham Gobion Road: Erection of a rear detached garden room
CB/22/01951/OUT, Rear of 113 Manor Road: Outline Application: Erection of two detached chalet bungalow new-build residential dwellings with associated parking and access road
CB/22/02085/FULL, 1 Whitehill Road: Replacement two storey side extension gable with hipped roof and associated works
CB/22/02128/FULL, 8 Whitehill Road: Erection of single storey front extension
CB/22/01968/FULL, Land to the rear of Nos. 41 and 43 Manor Road: Erection of a new 1 bedroom bungalow style dwelling
042.5 To acknowledge receipt of the Planning Consultant report regarding ‘Greenwoods’ (CB/22/01804/OUT) and to consider and approve planning response
042.6 To endorse Gravenhurst Parish Council objection to planning application CB/22/01804/OUT
042.7 Update from the Neighbourhood Plan Steering Group meeting held on 24th May 2022

22/043 MINUTES OF LAST MEETINGS
043.1 To receive and approve the minutes of the Annual Meeting of the Parish Council held on 9th May 2022
043.2 To receive and approve the minutes of the Extra-ordinary Council meeting held on 23rd May 2022
043.3 Matters arising outside of committee reports/updates – Information only

22/044 CHAIRMAN’S ANNOUNCEMENTS
044.1 Announcements as deemed appropriate by the Chairman
044.2 To acknowledge the BATPC Finance Training Programme 2022/23 and consider any attendance

22/045 APPROVAL OF ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT 31ST MARCH 2022
045.1 To acknowledge receipt of Internal Auditors Report for year ended 31st March 2022
045.2 To approve Annual Return Section 1 – Annual Governance Statement 2021/22
045.3 To approve Annual Return Section 2 – Accounting statements 2021/22
045.4 To approve Statement of Accounts, Notes to Accounts, Bank Reconciliation, Reserves Reconciliation, Explanation of Significant Variances for the year ended 31st March 2022
045.5 To confirm and approve dates for “the exercise of public rights”
045.6 To approve submission date for external auditor – Mazars

22/046 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
046.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
046.2 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 22/046.3 (Standing Order 67) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw
046.3 To receive the minutes of the Pay & Personnel Sub-Committee meeting held on 8th June 2022 and to consider and ratify any recommendations contained therein
046.4 To consider and approve support for Blooming Barton to plant a Christmas tree on Lime Close
046.5 To consider and approve quote for electrical repairs at the Parish Office
046.6 To retrospectively approve electricity contract for Parish Office
046.7 Update regarding the Queens Jubilee Events and approve the final costs

22/047 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
047.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
047.2 To acknowledge the Burial Ground and Churchyard inspections
047.3 To acknowledge the War Memorial inspections

22/048 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
048.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
048.2 To acknowledge the bus shelter inspections

22/049 LEISURE COMMITTEE REPORT/UPDATE
049.1 Matters arising from previous Leisure Committee not included within agenda – Information only
049.2 To acknowledge weekly Playground and Fitness Equipment Inspections
049.3 To consider way forward with the 2022 Horticultural Show

22/050 SPORTS FIELD COMMITTEE REPORT/UPDATE
050.1 Matters arising from previous Sports Field Committee not included within agenda – information only
050.2 To approve the cost of the annual boiler service
050.3 To consider actions regarding unauthorised use of the sports field
050.4 To retrospectively approve the cost for unblocking drain at Football Club

22/051 MONTHLY FINANCIAL REPORTS (as attached)
051.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 2.

22/052 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
052.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.

22/053 TIME ALLOCATION FOR COMMITTEE MEETING
053.1 Dates available for committee or sub-committee meetings: 20th and 27th June and 4th July

22/054 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.

Carolyn Callen
Clerk to the Council