NOTICE OF A MEETING OF BARTON-LE-CLAY PARISH COUNCIL

Monday 13th March 2023, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm

AGENDA

22/524 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

22/525 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

22/526 POLICE REPORTS
526.1 To acknowledge receipt of Crime Statistics for January 2023

22/527 PUBLIC QUESTION TIME
527.1 Members of the public may put questions to the Council at this point of the meeting.

22/528 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
528.1 To receive written or verbal report from Cllr Shingler.

22/529 PLANNING COMMITTEE REPORTS/UPDATE
529.1 Matters arising from previous Planning Committee not included within agenda – Information only
529.2 To receive the minutes of the Planning Committee meeting held on 20th February 2023 and to consider and ratify any recommendations contained therein
529.3 Update on planning applications refused/granted – for information only
529.4 Update on Enforcement Notices
529.5 To consider new planning applications or delegate authority to respond to committee:
CB/23/00553/FULL, Orchard School and Nursery, Higham Gobion Road: New caretakers/Managers bungalow
CB/TRE/23/00076, 41 Manor Farm Close: Works to trees protected by Tree Preservation Order SB/94/00006/T1: remove rear Ash Tree to ground level and re-plant in a more suitable area
CB/23/00674/LB, 69 Bedford Road: Listed Building: Remove garage and lean to shed
529.6 To receive the minutes from the Neighbourhood Plan Steering Group meeting held on 23rd February 2023

22/530 MINUTES OF LAST MEETINGS
530.1 To receive and approve the minutes of the Full Council meeting held on 13th February 2023
530.2 Matters arising outside of committee reports/updates – Information only

22/531 CHAIRMAN’S ANNOUNCEMENTS
531.1 Announcements as deemed appropriate by the Chairman
531.2 To remind Chairs and Outside Representatives to submit Annual Reports to the Clerk
531.3 To acknowledge the BATPC Breakthrough Communications online training programme and agree any attendance requirements
531.4 To remind Councillors of procedure for Parish Councillor Nomination process

22/532 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
532.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
532.2 To receive the minutes of the Policies & Resources Committee meeting held on 20th February 2023 and to consider and ratify any recommendations contained therein
532.3 To review and adopt the Annual Review of Effectiveness of Systems of Internal Control
532.4 To review and adopt the Annual Audit Plan, Internal Audit Terms of Reference and Internal Audit Programme
532.5 To consider and approve any additional Ear-marked Reserve Allocation at Year End
532.6 To approve transfer of any nominal underspend from committees to Ear-Marked Reserve at Year End
532.7 To acknowledge and review the Risk Assessment summary and any Action Plan 2022/23
532.8 To consider and approve new lease for Barton Tennis Club
532.9 To consider and approve reinvestment of the Hampshire Trust Business Bond
532.10 To consider and approve price changes for IT Support Package
532.11 To adopt the Terms of Reference for the Barton Village Show Sub-committee
532.12 Update following the meeting to discuss a Community Garden in the Village

22/533 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
533.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
533.2 To receive the minutes of the Burial Ground Committee meeting held on 27th February 2023 and to consider and ratify any recommendations contained therein
533.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections

22/534 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
534.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
534.2 To acknowledge the bus shelter inspections
534.3 To consider and approve road safety signs for Ramsey Manor Lower School PTA

22/535 LEISURE COMMITTEE REPORT/UPDATE
535.1 Matters arising from previous Leisure Committee not included within agenda – Information only
535.2 To receive the minutes of the Leisure Committee meeting held on 27th February 2023 and to consider and ratify any recommendations contained therein
535.3 To receive the minutes of the Village Show Sub-Committee meeting held on 23rd February 2023 and to consider and ratify any recommendations contained therein
535.4 To receive the minutes of the Village Show Sub-Committee meeting held on 9th March 2023 and to consider and ratify any recommendations contained therein
535.5 To approve the Barton Village Show Schedule
535.6 To acknowledge weekly Playground and Fitness Equipment Inspections

22/536 SPORTS FIELD COMMITTEE REPORT/UPDATE
536.1 Matters arising from previous Sports Field Committee not included within agenda – information only
536.2 To consider and approve cost for one application of fertiliser and weed selective on the Sports Pitches

22/537 MONTHLY FINANCIAL REPORTS (as attached)
537.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 11

22/538 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
538.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting for March

22/539 TIME ALLOCATION FOR COMMITTEE MEETING
539.1 Dates available for committee or sub-committee meetings: 20th, 27th March and 3rd April

22/540 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.

Carolyn Callen
Clerk to the Council