NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 11th March 2024, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
23/518 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
23/519 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
23/520 POLICE REPORTS
520.1 To acknowledge receipt of Crime Statistics for January 2024
23/521 PUBLIC QUESTION TIME
521.1 Members of the public may put questions to the Council at this point of the meeting.
23/522 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
522.1 To receive written or verbal report from Cllrs French or Childs.
23/523 PLANNING COMMITTEE REPORTS/UPDATE
523.1 Matters arising from previous Planning Committee not included within agenda – Information only
523.2 To receive the minutes of the Planning Committee meeting held on 26th February 2024 and to consider and ratify any recommendations contained therein
523.3 Update on planning applications refused/granted – for information only
523.4 Update on Enforcement Notices
523.5 To consider new planning applications as follows:
CB/24/00471/FULL, 24 Chiltern Road: Removal of existing conservatory to the rear elevation and replacement with an extension to the same footprint
23/524 MINUTES OF LAST MEETINGS
524.1 To receive and approve the minutes of the Full Council Meeting held on 12th February 2024
524.2 Matters arising outside of committee reports/updates – Information only
23/525 CHAIRMAN’S ANNOUNCEMENTS
525.1 Announcements as deemed appropriate by the Chairman
525.2 To remind Chairs and Outside Representatives to submit Annual Reports to the Clerk
23/526 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
526.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information
526.2 To receive the minutes of the Policies & Resources Committee meeting held on 26th February 2024 and to consider and ratify any recommendations contained therein
526.3 To receive the minutes of the Pay & Personnel Sub-Committee meeting held on 23rd February 2024 and to consider and ratify any recommendations contained therein
526.4 To review and adopt the Annual Review of Effectiveness of Systems of Internal Control
526.5 To review and adopt the Annual Audit Plan, Internal Audit Terms of Reference and Internal Audit Programme
526.6 To acknowledge receipt of Internal Auditors Interim report as at February 2024
526.7 To consider and approve any additional Ear-marked Reserve Allocation at Year End
526.8 To approve transfer of any nominal underspend from committees to Ear-Marked Reserve at Year End
526.9 To review and adopt the Risk Management Strategy
526.10 To acknowledge and review the Risk Assessment summary and any Action Plan 2023/24
526.11 To review and adopt the Asset Register & Disposal Policy
526.12 To review and adopt the Document Retention Policy
526.13 To consider and approve reinvestment of the Hampshire Trust Business Bond
526.14 To review and adopt the Terms of Reference for the Play Equipment Working Group
526.15 Annual review and adoption of the Terms of Reference for all Committees
526.16 Annual review and adoption of the Delegation to Employees Policy
23/527 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
527.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
527.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
23/528 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
528.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
528.2 To receive the minutes of the Highways & Environment Committee meeting held on 26th February 2024 and to consider and ratify any recommendations contained therein
528.3 To acknowledge the bus shelter inspections
23/529 LEISURE COMMITTEE REPORT/UPDATE
529.1 Matters arising from previous Leisure Committee not included within agenda – Information only
529.2 To receive the minutes of the Leisure Committee meeting held on 4th March 2024 and to consider and ratify any recommendations contained therein
529.3 To acknowledge weekly Playground and Fitness Equipment Inspections
529.4 To acknowledge request for a communal composting area at the allotments
529.5 To consider and approve quotation to fell a dead tree in the Norman Road Play Area
529.6 To consider and approve cost for fencing materials for the allotment site
23/530 SPORTS FIELD COMMITTEE REPORT/UPDATE
530.1 Matters arising from previous Sports Field Committee not included within agenda – information only
530.2 Retrospective approval of cost to repair the main entrance gates
23/531 MONTHLY FINANCIAL REPORTS (as attached)
531.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 11
23/532 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
532.1 To consider and approve payment of accounts for March as listed within the schedule or added at the meeting
23/533 TIME ALLOCATION FOR COMMITTEE MEETING
533.1 Dates available for committee or sub-committee meetings: 18th and 25th March
23/534 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
C Callen
Clerk to the Council