NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 9th March 2026, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
25/504 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
25/505 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
25/506 CO-OPTION OF NEW COUNCILLOR & SIGNING OF DECLARATION OF OFFICE
25/507 POLICE REPORTS
507.1 To acknowledge receipt of Crime Statistics for January 2026
25/508 PUBLIC QUESTION TIME
508.1 Members of the public may put questions to the Council at this point of the meeting.
25/509 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
509.1 To receive written or verbal report from Cllrs French or Childs.
25/510 PLANNING COMMITTEE REPORTS/UPDATE
510.1 Matters arising from previous Planning Committee not included within agenda – Information only
510.2 To receive the minutes of the Planning Committee meeting held on 23rd February 2026 and to consider and ratify any recommendations contained therein
510.3 Update on planning applications refused/granted – for information only
510.4 Update on Enforcement Notices
510.5 To consider new planning applications as follows:
CB/TRE/26/00033, 41 Manor Farm Close: Works to a tree protected by Tree Preservation Order SB/6/1994/T1: Height reduction of 2m and tidy up to Mature Ash Tree (T1), 1m off the sides and reduce back by 3m the one overhanging branch growing towards property to shape and balance
CB/TRE/25/00507, 41 Manor Farm Close: Works to a tree protected by a Tree Preservation Order: SB/TPO/94/0006/T1 Ash tree to remove 2m from height, 1m off sides and 3m off the extended branch towards the property
510.6 To acknowledge Central Beds Council adoption of the Barton-le-Clay Neighbourhood Plan and agree way forward
25/511 MINUTES OF LAST MEETINGS
511.1 To receive and approve the minutes of the Full Council Meeting held on 9th February 2026
511.2 Matters arising outside of committee reports/updates – Information only
25/512 CHAIRMAN’S ANNOUNCEMENTS
512.1 Announcements as deemed appropriate by the Chairman
512.2 To remind Chairs and Outside Representatives to submit Annual Reports to the Clerk
25/513 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
513.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information
513.2 To receive the minutes of the Policies & Resources Committee meeting held on 23rd February 2026 and to consider and ratify any recommendations contained therein
513.3 To review and adopt the Annual Review of Effectiveness of Systems of Internal Control
513.4 To review and adopt the Annual Audit Plan, Internal Audit Terms of Reference and Internal Audit Programme
513.5 To consider and approve any additional Ear-marked Reserve Allocation at Year End
513.6 To approve transfer of any nominal underspend from committees to Ear-Marked Reserve at Year End
513.7 To review and adopt the Risk Management Strategy
513.8 To acknowledge and review the Risk Assessment summary and any Action Plan 2025/26
513.9 To review and adopt the Document Retention Policy
513.10 To consider and approve reinvestment of the Hampshire Trust Business Bond
513.11 Annual review and adoption of the Terms of Reference for all Committees
513.12 Annual review and adoption of the Delegation to Employees Policy
25/514 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
514.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
514.2 To receive the minutes of the Burial Grounds Committee meeting held on 16th February 2026 and to consider and ratify any recommendations contained therein
514.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
25/515 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
515.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
515.2 To receive the minutes of the Highways & Environment Committee meeting held on 23rd February 2026 and to consider and ratify any recommendations contained therein
515.3 To acknowledge the bus shelter inspections
515.4 To review and adopt the Biodiversity Policy
25/516 LEISURE COMMITTEE REPORT/UPDATE
516.1 Matters arising from previous Leisure Committee not included within agenda – Information only
516.2 To receive the minutes of the Leisure Committee meeting held on 16th February 2026 and to consider and ratify any recommendations contained therein
516.3 To acknowledge weekly Playground and Fitness Equipment Inspections
516.4 To adopt the Allotment Fruit Tree Application Form and Terms and Conditions
516.5 To retrospectively approve the cost to purchase a new swing seat for the Norman Road Play Area
25/517 SPORTS FIELD COMMITTEE REPORT/UPDATE
517.1 Matters arising from previous Sports Field Committee not included within agenda – information only
25/518 MONTHLY FINANCIAL REPORTS (as attached)
518.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 11
25/519 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
519.1 To consider and approve payment of accounts for March as listed within the schedule or added at the meeting
25/520 TIME ALLOCATION FOR COMMITTEE MEETING
520.1 Dates available for committee or sub-committee meetings: 16th, 23rd and 30th March
25/521 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council