NOTICE OF THE
ANNUAL MEETING OF BARTON-LE-CLAY PARISH COUNCIL
Monday 11th May 2026, at Barton-le-Clay Village Hall, Hexton Road
Following the Annual Parish Meeting
AGENDA
26/001 ELECTION OF CHAIRMAN
To elect a Chairman for the ensuing year and receive Declaration of Office.
26/002 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
26/003 ELECTION OF VICE-CHAIR
To elect a Vice-Chair for the ensuing year.
26/004 CO-OPTION OF NEW COUNCILLOR & SIGNING OF DECLARATION OF OFFICE
26/005 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
26/006 REPRESENTATION ON OUTSIDE BODIES
To elect representation on Outside Bodies:
– Barton Educational Trust
– Village Hall Committee
– Tennis Club
– Schools Link
– Barton Rovers Youth FC
26/007 COMMITTEES MEMBERS
To elect Committee members and Sub-Committee members:
COMMITTEES:
– Burial Grounds
– Highways & Environment
– Leisure
– Planning
– Sports Field
SUB-COMMITTEES:
– Pay and Personnel
Chairs & Vice-Chairs of Committees and Sub-Committees to be elected at the next Committee/Extra-Ordinary meeting.
26/008 POLICE REPORTS & ISSUES
008.1 To acknowledge receipt of Crime Statistics for March 2026
26/009 PUBLIC QUESTION TIME
009.1 Members of the public may put questions to the Council at this point of the meeting
26/010 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
010.1 To receive written or verbal report from Ward Councillors French and Childs
26/011 PLANNING COMMITTEE REPORTS/UPDATE
011.1 Matters arising from previous Planning Committee not included within agenda.
011.2 To receive the minutes of the Planning Committee meeting held on 20th April 2026 and to consider and ratify any recommendations contained therein
011.3 Update on planning applications refused/granted – for information only
011.4 Update on Enforcement Notices.
011.5 To consider new planning applications as follows:
CB/26/01000/FULL, 120 Norman Road: Single storey side and rear extension with rear roof lights
011.6 To acknowledge Central Bedfordshire Council Local Plan 2050 scoping consultation.
26/012 MINUTES OF LAST MEETINGS
012.1 To receive and approve the minutes of the Full Council meeting held 13th April 2026
012.2 Matters arising outside of committee reports/updates
26/013 CHAIRMAN’S ANNOUNCEMENTS
013.1 To advise all members regarding update of Register of Interests Forms and declarations of gifts
013.2 To consider Councillor Vacancies to be filled by Co-option
013.3 To confirm ongoing adoption of the General Power of Competence
013.4 Announcements as deemed appropriate by the Chairman
26/014 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
014.1 Matters arising from previous Policies & Resources Committee not included within agenda.
014.2 To approve and adopt 2026/27 Maintenance Schedule
014.3 To approve and adopt 2026/27 Administration Schedule
014.4 To approve and adopt the Model Publication scheme & Freedom of Information Policy
014.5 To retrospectively approve additional Ear-marked Reserve Allocation at Year End
014.6 To retrospectively approve the cost for secure confidential waste destruction
014.7 To acknowledge the Fire Risk Assessments for the Office and Sports Pavilion
26/015 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
015.1 Matters arising from previous Burial Grounds Committee not included within agenda
015.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
26/016 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
016.1 Matters arising from previous Highways & Environment Committee not included within agenda
016.2 To acknowledge Bus Shelter Inspections
26/017 LEISURE COMMITTEE REPORT/UPDATE
017.1 Matters arising from previous Leisure Committee not included within agenda
017.2 To receive the minutes of the Leisure Committee meeting held on 20th April 2026 and to consider and ratify any recommendations contained therein
017.3 To acknowledge weekly Playground and Fitness Equipment Inspections
017.4 Retrospective approval of additional cost for a litter bin
017.5 To approve cost to purchase replacement chains for the basket swing
017.6 To consider and approve quotation for emergency tree work in the Norman Road Play Area
017.7 To receive an update on the table tennis table and agree actions
26/018 SPORTS FIELD COMMITTEE REPORT/UPDATE
018.1 Matters arising from previous Sports Field Committee not included within agenda
018.2 To receive the minutes of the Sports Field Committee meeting held on 20th April 2026 and to consider and ratify any recommendations contained therein
26/019 MONTHLY FINANCIAL REPORTS (as attached)
019.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 1
26/020 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
020.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting for May
26/021 TIME ALLOCATION FOR COMMITTEE MEETINGS
021.1 Dates available for committee or sub-committee meetings: 18th May and 1st June
26/022 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted in order to avoid the Council reaching ultra vires resolutions.
Carolyn Callen
Clerk to the Council