NOTICE OF THE
ANNUAL MEETING OF BARTON-LE-CLAY PARISH COUNCIL
Tuesday 4th May, Online via Zoom,
Following the Annual Parish Meeting
AGENDA
21/001 ELECTION OF CHAIRMAN
To elect a Chairman for the ensuing year and receive Declaration of Office.
21/002 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
21/003 ELECTION OF VICE-CHAIR
To elect a Vice-Chair for the ensuing year.
21/004 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
21/005 REPRESENTATION ON OUTSIDE BODIES
To elect representation on Outside Bodies:
– Barton Educational Trust
– Village Hall Committee
– Tennis Club
– Schools Link
21/006 COMMITTEES MEMBERS
To elect Committee members and Sub-Committee members:
COMMITTEES:
– Burial Grounds
– Highways & Environment
– Leisure
– Planning
– Sports Field
SUB-COMMITTEES:
– Pay and Personnel
– Horticultural Show
Chairs & Vice-Chairs of Committees and Sub-Committees to be elected at the next Committee/Extra-Ordinary meeting.
21/007 POLICE REPORTS & ISSUES
007.1 To acknowledge receipt of the Bedfordshire Police & Crime Commissioners monthly newsletter
21/008 PUBLIC QUESTION TIME
008.1 Members of the public may put questions to the Council at this point of the meeting.
21/009 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
009.1 To receive written or verbal report from Cllr Shingler.
21/010 PLANNING COMMITTEE REPORTS/UPDATE
010.1 Matters arising from previous Planning Committee not included within agenda.
010.2 Update on planning applications refused/granted – for information only
010.3 Update on Enforcement Notices.
010.4 To consider new planning applications or delegate authority to respond to committee:
CB/21/01550/FULL, 15 Windsor Road: Single storey rear extension following removal of existing conservatory
CB/21/01672/FULL, 4 Lime Close: Proposed side and rear extensions
CB/21/01605/FULL, 79 Bedford Road: Replace window to shopfront with bi-folding doors
21/011 MINUTES OF LAST MEETINGS
011.1 To receive and approve the minutes of the Full Council meeting held 12th April 2021.
011.2 Matters arising outside of committee reports/updates
21/012 CHAIRMAN’S ANNOUNCEMENTS
012.1 To advise all members regarding update of Register of Interests Forms and declarations of gifts.
012.2 To consider Councillor Vacancies to be filled by Co-Option
012.3 Announcements as deemed appropriate by the Chairman
21/013 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
013.1 Matters arising from previous Policies & Resources Committee not included within agenda.
013.2 To review and approve signatories for Financial Bank and Investment mandates
013.3 To approve and adopt 2021/22 Maintenance Schedule
013.4 To approve and adopt 2021/22 Administration Schedule
013.5 To approve and adopt the Model Publication scheme & Freedom of Information Policy
21/014 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
014.1 Matters arising from previous Burial Grounds Committee not included within agenda
014.2 To acknowledge the Churchyard and Burial Ground Inspections
014.3 To acknowledge the War Memorial Inspection
21/015 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
015.1 Matters arising from previous Highways & Environment Committee not included within agenda
015.2 To acknowledge Bus Shelter Inspections
21/016 LEISURE COMMITTEE REPORT/UPDATE
016.1 Matters arising from previous Leisure Committee not included within agenda
016.2 To acknowledge weekly Playground and Fitness Equipment Inspections
21/017 SPORTS FIELD COMMITTEE REPORT/UPDATE
017.1 Matters arising from previous Sports Field Committee not included within agenda
21/018 TIME ALLOCATION FOR COMMITTEE MEETINGS
Dates available for committee or sub-committee meetings: 10th, 17th & 24th May
21/019 MISCELLANEOUS CORRESPONDENCE RECEIVED
019.1 To acknowledge receipt of CPRE Countryside Voices magazine Spring 2021
21/020 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted in order to avoid the Council reaching ultra vires resolutions.
Carolyn Callen
Clerk to the Council
Join Zoom Meeting:
Meeting ID: 926 2603 4499
Passcode: 708446