NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 10th June 2024, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
24/031 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
24/032 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
24/033 POLICE REPORTS
033.1 To acknowledge receipt of Crime Statistics for April 2024
033.2 To acknowledge the Central Beds Police and Crime Advisory Panel Survey 2024 and consider response
24/034 PUBLIC QUESTION TIME
034.1 Members of the public may put questions to the Council at this point of the meeting.
24/035 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
035.1 To receive written or verbal report from Cllrs French or Childs.
24/036 PLANNING COMMITTEE REPORTS/UPDATE
036.1 Matters arising from previous Planning Committee not included within agenda – Information only
036.2 Update on planning applications refused/granted – for information only
036.3 Update on Enforcement Notices
036.4 To consider new planning applications as follows:
CB/TCA/24/00198, 18 Church Road: Works to trees within a Conservation Area: Remove Sawara Cypress (T1), Remove dying flowering Cherry (T2), Remove damaged over extended branches of Beech (T3), remove Elder (T4), remove hybrid black Popular (T5)
CB/TCA/24/00219, 52 Hexton Road: Works to trees within a Conservation Area: Reduce the Yew hedge that sides driveway and one opposite side of driveway, reduce to a manageable size 2 Yew trees close to the road overhanging the road, remove Conifer opposite the hedge
CB/TRE/24/00225, Lime Tree Cottage, 14A Manor Road: Works to trees protected by a Tree Preservation Order: SB/94/00006 G1 Lime Tree to be removed as dead, G1 Sycamore tree remove dead wood, one large broken bough to be cut back, to main trunk and the tree reshaped to remove excessive overhang
24/037 MINUTES OF LAST MEETINGS
037.1 To receive and approve the minutes of the Annual Meeting of the Parish Council held on 13th May 2024
037.2 To receive and approve the minutes of the Extra-ordinary Council meeting held on 20th May 2024
037.3 Matters arising outside of committee reports/updates – Information only
24/038 CHAIRMAN’S ANNOUNCEMENTS
038.1 Announcements as deemed appropriate by the Chairman
038.2 To consider attendance at the various NALC events
038.3 To acknowledge invitation to the CPRE Bedfordshire AGM on 18th June 2024 and consider attendance
038.4 To agree the details for the Parish Councils stall at the Church Fete on 29th June 1-4pm
24/039 APPROVAL OF ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT 31ST MARCH 2024
039.1 To acknowledge receipt of Internal Auditors Report for year ended 31st March 2024
039.2 To approve Annual Return Section 1 – Annual Governance Statement 2023/24
039.3 To approve Annual Return Section 2 – Accounting statements 2023/24
039.4 To approve Statement of Accounts, Notes to Accounts, Bank Reconciliation, Reserves Reconciliation, Explanation of Significant Variances for the year ended 31st March 2024
039.5 To confirm and approve dates for “the exercise of public rights”
039.6 To approve submission date for external auditor – Mazars
24/040 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
040.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
040.2 To approve amendment to Committee Membership
040.3 To retrospectively approve the cost for the May Newsletter distribution
24/041 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
041.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
041.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
041.3 To consider and approve quotation for new entrance gates at the Burial Ground following damage
041.4 To approve the cost for the annual service of the Peace Clock at St Nicholas Church
24/042 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
042.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
042.2 To acknowledge the bus shelter inspections
24/043 LEISURE COMMITTEE REPORT/UPDATE
043.1 Matters arising from previous Leisure Committee not included within agenda – Information only
043.2 To acknowledge weekly Playground and Fitness Equipment Inspections
043.3 To acknowledge the Tree Survey at Arnold Recreation Ground
24/044 SPORTS FIELD COMMITTEE REPORT/UPDATE
044.1 Matters arising from previous Sports Field Committee not included within agenda – information only
044.2 To approve the cost for materials to replace section of damage fence at the Sports Field
24/045 MONTHLY FINANCIAL REPORTS (as attached)
045.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 2.
24/046 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
046.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
24/047 TIME ALLOCATION FOR COMMITTEE MEETING
047.1 Dates available for committee or sub-committee meetings: 17th and 24th June and 1st July
24/048 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council