NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 10th March 2025, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
24/468 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
24/469 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
24/470 POLICE REPORTS
470.1 To acknowledge receipt of Crime Statistics for January 2025
470.2 To acknowledge invite to the quarterly Community Policing Priority Setting meetings and agree attendance
24/471 PUBLIC QUESTION TIME
471.1 Members of the public may put questions to the Council at this point of the meeting.
24/472 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
472.1 To receive written or verbal report from Cllrs French or Childs.
24/473 PLANNING COMMITTEE REPORTS/UPDATE
473.1 Matters arising from previous Planning Committee not included within agenda – Information only
473.2 To receive the minutes of the Planning Committee meeting held on 3rd March 2025 and to consider and ratify any recommendations contained therein
473.3 Update on planning applications refused/granted – for information only
473.4 Update on Enforcement Notices
24/474 MINUTES OF LAST MEETINGS
474.1 To receive and approve the minutes of the Full Council Meeting held on 10th February 2025
474.2 Matters arising outside of committee reports/updates – Information only
24/475 CHAIRMAN’S ANNOUNCEMENTS
475.1 Announcements as deemed appropriate by the Chairman
475.2 To remind Chairs and Outside Representatives to submit Annual Reports to the Clerk
24/476 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
476.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information
476.2 To receive the minutes of the Policies & Resources Committee meeting held on 3rd March 2025 and to consider and ratify any recommendations contained therein
476.3 To review and adopt the Annual Review of Effectiveness of Systems of Internal Control
476.4 To review and adopt the Annual Audit Plan, Internal Audit Terms of Reference and Internal Audit Programme
476.5 To acknowledge receipt of Internal Auditors Interim report as at February 2025
476.6 To consider and approve any additional Ear-marked Reserve Allocation at Year End
476.7 To approve transfer of any nominal underspend from committees to Ear-Marked Reserve at Year End
476.8 To acknowledge and review the Risk Assessment summary and any Action Plan 2024/25
476.9 To review and adopt the Asset Register & Disposal Policy
476.10 To consider and approve reinvestment of the Hampshire Trust Business Bond
476.11 Annual review and adoption of the Terms of Reference for all Committees
476.12 Annual review and adoption of the Delegation to Employees Policy
476.13 To review and adopt the Time Off In Lieu Policy
476.14 To consider use of the Pavilion for Committee Meetings
476.15 To acknowledge the Community Governance Review consultation planned to June 2025 and agree any actions
24/477 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
477.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
477.2 To receive the minutes of the Burial Grounds Committee meeting held on 17th February 2025 and to consider and ratify any recommendations contained therein
477.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
24/478 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
478.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
478.2 To acknowledge the bus shelter inspections
478.3 To consider Central Beds Council proposals for additional traffic calming measures on Hexton Road
24/479 LEISURE COMMITTEE REPORT/UPDATE
479.1 Matters arising from previous Leisure Committee not included within agenda – Information only
479.2 To receive the minutes of the Leisure Committee meeting held on 17th February 2025 and to consider and ratify any recommendations contained therein
479.3 To acknowledge weekly Playground and Fitness Equipment Inspections
24/480 SPORTS FIELD COMMITTEE REPORT/UPDATE
480.1 Matters arising from previous Sports Field Committee not included within agenda – information only
480.2 Update from the meeting regarding the 3G Project
480.3 To retrospectively approve the cost for replacement locks at the Pavilion
480.4 To consider drain issues on Sharpenhoe Road access road and agree way forward
24/481 MONTHLY FINANCIAL REPORTS (as attached)
481.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 11
24/482 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
482.1 To consider and approve payment of accounts for March as listed within the schedule or added at the meeting
24/483 TIME ALLOCATION FOR COMMITTEE MEETING
483.1 Dates available for committee or sub-committee meetings: 17th, 24th and 31st March
24/484 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council