NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 12th June 2023, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
23/032 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
23/033 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
23/034 CO-OPTION OF NEW COUNCILLOR & SIGNING OF DECLARATION OF OFFICE
23/035 POLICE REPORTS
035.1 To acknowledge receipt of Crime Statistics for April 2023
23/036 PUBLIC QUESTION TIME
036.1 Members of the public may put questions to the Council at this point of the meeting.
23/037 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
037.1 To receive written or verbal report from Cllrs French or Childs.
22/038 PLANNING COMMITTEE REPORTS/UPDATE
038.1 Matters arising from previous Planning Committee not included within agenda – Information only
038.2 Update on planning applications refused/granted – for information only
038.3 Update on Enforcement Notices
038.4 To consider new planning applications as follows:
CB/23/01389/FULL, 69 Bedford Road: Erection of 4 x two storey dwellings and new access
CB/23/01390/LB, 69 Bedford Road: Listed Building: Erection of 4 x two storey dwellings and new access
038.5 To consider the Clerks attendance on the SLCC Planning Summit on 5th July and approve cost
038.6 To consider proposals for long-term growth of London Luton Airport and agree any response
23/039 MINUTES OF LAST MEETINGS
039.1 To receive and approve the minutes of the Annual Meeting of the Parish Council held on 15th May 2023
039.2 To receive and approve the minutes of the Extra-ordinary Council meeting held on 22nd May 2023
039.3 Matters arising outside of committee reports/updates – Information only
23/040 CHAIRMAN’S ANNOUNCEMENTS
040.1 Announcements as deemed appropriate by the Chairman
040.2 To consider attendance at Arnold Academy’s Presentation Evening on 18th July
040.3 To consider attendance at the NALC Empowering Young Voices in Your Community event on 25th October
23/041 APPROVAL OF ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT 31ST MARCH 2023
041.1 To acknowledge receipt of Internal Auditors Report for year ended 31st March 2023
041.2 To approve Annual Return Section 1 – Annual Governance Statement 2022/23
041.3 To approve Annual Return Section 2 – Accounting statements 2022/23
041.4 To approve Statement of Accounts, Notes to Accounts, Bank Reconciliation, Reserves Reconciliation, Explanation of Significant Variances for the year ended 31st March 2023
041.5 To confirm and approve dates for “the exercise of public rights”
041.6 To approve submission date for external auditor – Mazars
23/042 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
042.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
042.2 To receive an update from Dementia Friendly Community Working Party Meeting
042.3 To acknowledge correspondence from residents regarding remembrance ribbons around the Village and agree way forward
042.4 Update regarding the Coronation Community Garden Project
23/043 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
043.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
043.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
043.3 Retrospective approval of the revised Burial Fees for 2023/24
043.4 Members to consider action regarding overgrown shrub and tree on a grave space
23/044 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
044.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
044.2 To acknowledge the bus shelter inspections
23/045 LEISURE COMMITTEE REPORT/UPDATE
045.1 Matters arising from previous Leisure Committee not included within agenda – Information only
045.2 To acknowledge weekly Playground and Fitness Equipment Inspections
045.3 Update regarding allotment boundary hedge and temporary fencing
045.4 To receive an update on meeting with Schools regarding the Village Show and agree actions
045.5 To consider the annual allotment competition and approve purchase of gift vouchers for the winners
045.6 To approve the cost for a trophy for the winner of the Children’s Division and to approve the cost to engrave the Allotment Winners Cup
045.7 To approve the Village Show Float
045.8 To consider a Parish Council Information Stall at the event
045.9 To advise Councillor availability for Show set up and on the day
045.10 To delegate authority to the Village Show Sub-committee to approve costs/actions for 2023 Show
23/046 SPORTS FIELD COMMITTEE REPORT/UPDATE
046.1 Matters arising from previous Sports Field Committee not included within agenda – information only
046.2 Retrospective approval of cost for car park line marking at the Sports Field
046.3 To acknowledge wayleave agreement request from Openreach and agree way forward
23/047 MONTHLY FINANCIAL REPORTS (as attached)
047.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 2.
23/048 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
048.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
23/049 TIME ALLOCATION FOR COMMITTEE MEETING
049.1 Dates available for committee or sub-committee meetings: 19th and 26th June and 3rd July
23/050 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council