NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 12th October 2026, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
26/223 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
26/224 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest. Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
26/225 POLICE REPORTS
225.1 To acknowledge receipt of Crime Statistics for August 2026
225.2 Update following the quarterly Community Policing Priority Setting Meeting held on 7th October
26/226 PUBLIC QUESTION TIME
226.1 Members of the public may put questions to the Council at this point of the meeting.
26/227 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
227.1 To receive written or verbal report from Cllrs French or Childs.
26/228 PLANNING COMMITTEE REPORTS/UPDATE
228.1 Matters arising from previous Planning Committee not included within agenda – Information only
228.2 To receive the minutes of the Planning Committee meeting held on 28th September 2026 and to consider and ratify any recommendations contained therein
228.3 Update on planning applications refused/granted – for information only
228.4 Update on Enforcement Notices
228.5 To consider new planning applications as follows:
CB/26/02550/LB, 162 Manor Road: Listed building: Installation of fibre line to rear of property to replace the telephone line
CB/TCA/26/00499, The Bury, Church Road: Works to trees within a Conservation Area: Fell to ground level dead Walnut Tree (T1) on the front lawn to the right hand side of the driveway. Fell to ground level a dead Pine Tree (T2) to the left hand side of the front entrance adjacent to Church Road
26/229 MINUTES OF LAST MEETINGS
229.1 To receive and approve the minutes of the Full Council Meeting held on 14th September 2026
229.2 Matters arising outside of committee reports/updates – Information only
26/230 CHAIRMAN’S ANNOUNCEMENTS
230.1 Announcements as deemed appropriate by the Chairman
26/231 CONCLUSION OF AUDIT FOR YEAR ENDED 31ST MARCH 2026
231.1 To acknowledge the completion of the audit for the year ended 31st March 2026, including External Auditor’s Certificate, and to consider and approve any actions detailed in the report for Improvement in 2026/27
26/232 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
232.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
232.2 To receive the minutes of the Policies & Resources Committee meeting held on 28th September 2026 and to consider and ratify any recommendations contained therein
232.3 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 26/232.4 (Standing Order 3d) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw”
232.4 To receive the minutes of the Pay & Personnel Sub-committee meeting held on 28th September 2026 and to consider and ratify any recommendations contained therein
232.5 To consider and approve cost for the October Newsletter distribution
232.6 To review and adopt the Terrorism Prevention and Preparedness Policy
26/233 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
233.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
233.2 To receive the minutes of the Burial Grounds Committee meeting held on 21st September 2026 and to consider and ratify any recommendations contained therein
233.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
233.4 To receive an update on the arrangements for the Remembrance Sunday service on 8th November 2026 and consider and approve any costs
26/234 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
234.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
234.2 To receive the minutes of the Highways Committee meeting held on 28th September 2026 and to consider and ratify any recommendations contained therein
234.3 To acknowledge the bus shelter inspections
234.4 Update regarding the ground maintenance work required on the edge of the Nature Reserve
26/235 LEISURE COMMITTEE REPORT/UPDATE
235.1 Matters arising from previous Leisure Committee not included within agenda – Information only
235.2 To receive the minutes of the Leisure Committee meeting held on 21st September 2026 and to consider and ratify any recommendations contained therein
235.3 To acknowledge weekly Playground and Fitness Equipment Inspections
235.4 To consider purchase and planting of a tree in the Recreation Ground
235.5 To consider and approve purchase of a plaque for the Recreation Ground Gates
26/236 SPORTS FIELD COMMITTEE REPORT/UPDATE
236.1 Matters arising from previous Sports Field Committee not included within agenda – information only
236.2 To approve the purchase of marking discs for the white lining machine
26/237 MONTHLY FINANCIAL REPORTS (as attached)
237.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 6
26/238 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
238.1 To consider and approve payment of accounts for October, as listed within the schedule or added at the meeting
26/239 TIME ALLOCATION FOR COMMITTEE MEETING
239.1 Dates available for committee or sub-committee meetings: 19th and 26th October and 2nd November
26/240 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council