NOTICE OF A MEETING OF BARTON-LE-CLAY PARISH COUNCIL

Monday 13th February 2023, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm

AGENDA

22/444 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

22/445 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

22/446 POLICE REPORTS
446.1 To acknowledge receipt of Crime Statistics for December 2022
446.2 Feedback from the Community Safety and Police drop-in event on 4th February 2023

22/447 PUBLIC QUESTION TIME
447.1 Members of the public may put questions to the Council at this point of the meeting.

22/448 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
448.1 To receive written or verbal report from Cllr Shingler.

22/449 PLANNING COMMITTEE REPORTS/UPDATE
449.1 Matters arising from previous Planning Committee not included within agenda – Information only
449.2 To receive the minutes of the Planning Committee meeting held on 23rd January 2023 and to consider and ratify any recommendations contained therein
449.3 Update on planning applications refused/granted – for information only
449.4 Update on Enforcement Notices
449.5 To consider new planning applications or delegate authority to respond to committee:
CB/22/04061/FULL, Unit 1, 24 Bedford Road: Change of use from an office unit to a dog groomers
CB/23/00104/FULL, 54 Washbrook Close: Single storey front, rear and side extensions. External insulation boards on existing walls. Combination of render and timber effect cladding on external surfaces.
CB/23/00176/FULL, 3 Manor Farm Close: First floor side extension, two storey rear extension, and loft conversion with 4 roof-windows to front and 2 dormers to rear. Integral garage is being converted into living accommodation.449.6 To consider and approve response to the planning appeal in respect of application CB/22/01951/OUT
449.7 To receive the minutes from the Neighbourhood Plan Steering Group meeting held on 19th January 2023
449.8 To review and adopt the Engagement with Developers Policy v2

22/450 MINUTES OF LAST MEETING
450.1 To receive and approve the minutes of the Full Council meeting held on 9th January 2023
450.2 Matters arising outside of committee reports/updates – Information only

22/451 CHAIRMAN’S ANNOUNCEMENTS
451.1 Announcements as deemed appropriate by the Chairman
451.2 To confirm date for Annual Parish Meeting and Annual Meeting of the Parish Council
451.3 Update on the Village commemoration for HM The King’s Coronation
451.4 To acknowledge the BATPC Finance Training Programme for 2023 and consider any attendance requirements
451.5 To acknowledge the latest NALC Online events and consider any attendance requirements
451.6 To acknowledge ‘The Future of Local Councils’ survey results produced by the Society of Local Council Clerks

22/452 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
452.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
452.2 To receive the minutes of the Policies & Resources Committee meeting held on 23rd January 2023 and to consider and ratify any recommendations contained therein
452.3 To review and adopt Annual Investment Policy 2023/24
452.4 To review and adopt the Action Plan 2023/24
452.5 To review and adopt the Bench Policy and Bench Packages for the Burial Ground and Parish Council owned green spaces
452.6 To acknowledge receipt of Internal Auditors Interim report as at January 2023
452.7 To approve the February newsletter and delivery costs
452.8 Update regarding the water damage to the Parish Office and agree way forward
452.9 To consider request to hold an event at Lovers Walk for The Great Big Green Week

22/453 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
453.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
453.2 To receive the minutes of the Burial Ground Committee meeting held on 16th January 2023 and to consider and ratify any recommendations contained therein
453.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
453.4 To review and adopt the Burial Ground Regulations and Fees

22/454 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
454.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
454.2 To receive the minutes of the Highways & Environment Committee meeting held on 23rd January 2023 and to consider and ratify any recommendations contained therein
454.3 To acknowledge the bus shelter inspections

22/455 LEISURE COMMITTEE REPORT/UPDATE
455.1 Matters arising from previous Leisure Committee not included within agenda – Information only
455.2 To receive the minutes of the Leisure Committee meeting held on 30th January 2023 and to consider and ratify any recommendations contained therein
455.3 To receive the minutes of the Horticultural Show Sub-Committee meeting held on 30th January 2023 and to consider and ratify any recommendations contained therein
455.4 To acknowledge weekly Playground and Fitness Equipment Inspections
455.5 To consider strategy regarding the Heritage Garden
455.6 To consider the 2023 Show and agree actions
455.7 To consider Horticultural Show Sub-committee and its membership

22/456 SPORTS FIELD COMMITTEE REPORT/UPDATE
456.1 Matters arising from previous Sports Field Committee not included within agenda – information only
456.2 To receive the minutes of the Sports Committee meeting held on 16th January 2023 and to consider and ratify any recommendations contained therein

22/457 MONTHLY FINANCIAL REPORTS (as attached)
457.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 10

22/458 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
458.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting for February

22/459 TIME ALLOCATION FOR COMMITTEE MEETING
459.1 Dates available for committee or sub-committee meetings: 20th, 27th February and 6th March

22/460 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.

Carolyn Callen
Clerk to the Council