NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 13th October 2025, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
25/223 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
25/224 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
25/225 POLICE REPORTS
225.1 To acknowledge receipt of Crime Statistics for August 2025
25/226 PUBLIC QUESTION TIME
226.1 Members of the public may put questions to the Council at this point of the meeting.
25/227 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
227.1 To receive written or verbal report from Cllrs French or Childs.
25/228 PLANNING COMMITTEE REPORTS/UPDATE
228.1 Matters arising from previous Planning Committee not included within agenda – Information only
228.2 To receive the minutes of the Planning Committee meeting held on 29th September 2025 and to consider and ratify any recommendations contained therein
228.3 Update on planning applications refused/granted – for information only
228.4 Update on Enforcement Notices
228.5 To consider new planning applications as follows:
CB/25/02703/FULL, 76 Washbrook Close: Single storey rear extension
228.6 To acknowledge Street Naming request from Central Beds Council and consider way forward
25/229 MINUTES OF LAST MEETINGS
229.1 To receive and approve the minutes of the Full Council Meeting held on 8th September 2025
229.2 Matters arising outside of committee reports/updates – Information only
25/230 CHAIRMAN’S ANNOUNCEMENTS
230.1 Announcements as deemed appropriate by the Chairman
25/231 CONCLUSION OF AUDIT FOR YEAR ENDED 31ST MARCH 2025
231.1 To acknowledge the completion of the audit for the year ended 31st March 2025, including External Auditor’s Certificate, and to consider and approve any actions detailed in the report for Improvement in 2025/26
25/232 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
232.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
232.2 To receive the minutes of the Policies & Resources Committee meeting held on 29th September 2025 and to consider and ratify any recommendations contained therein
232.3 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 25/232.4 (Standing Order 3d) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw”
232.4 To receive the minutes of the Pay & Personnel Sub-committee meeting held on 6th October 2025 and to consider and ratify any recommendations contained therein
232.5 To review and adopt the Training and Development Policy
232.6 To review and adopt the Safeguarding Policy
232.7 To consider and approve cost for the October Newsletter distribution
232.8 To consider and approve Cyber Insurance cover and cost
232.9 Update regarding the installation of the defibrillator cabinet and retrospective approval of the cost
232.10 To consider and agree ways to attract new councillors
232.11 To receive an update on changes to the Parish Council bank signatories
25/233 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
233.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
233.2 To receive the minutes of the Burial Grounds Committee meeting held on 15th September 2025 and to consider and ratify any recommendations contained therein
233.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
233.4 To receive an update on the arrangements for the Remembrance Sunday service on 9th November 2025 and consider and approve any costs
25/234 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
234.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
234.2 To receive the minutes of the Highways Committee meeting held on 29th September 2025 and to consider and ratify any recommendations contained therein
234.3 To acknowledge the bus shelter inspections
234.4 To review and adopt the Tree & Hedge Management Policy and Tree Planting Strategy
25/235 LEISURE COMMITTEE REPORT/UPDATE
235.1 Matters arising from previous Leisure Committee not included within agenda – Information only
235.2 To receive the minutes of the Leisure Committee meeting held on 15th September 2025 and to consider and ratify any recommendations contained therein
235.3 To acknowledge weekly Playground and Fitness Equipment Inspections
235.4 To receive an update on hedge cutting for Arnold Recreation Ground and consider and approve cost
235.5 To consider/approve request from an allotment tenant to erect a shed within their allotment plot
25/236 SPORTS FIELD COMMITTEE REPORT/UPDATE
236.1 Matters arising from previous Sports Field Committee not included within agenda – information only
236.2 To receive an update on the fencing project and acknowledge the feedback received
25/237 MONTHLY FINANCIAL REPORTS (as attached)
237.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 6
25/238 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
238.1 To consider and approve payment of accounts for October, as listed within the schedule or added at the meeting
25/239 TIME ALLOCATION FOR COMMITTEE MEETING
239.1 Dates available for committee or sub-committee meetings: 20th and 27th October and 3rd November
25/240 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council