NOTICE OF A MEETING OF BARTON-LE-CLAY PARISH COUNCIL

Monday 14th March 2022, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm

AGENDA

21/575 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

21/576 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

21/577 POLICE REPORTS
577.1 To acknowledge receipt of Crime Statistics for January 2021
577.2 To consider attendance at the PCC Meets Town & Parish Councils online event on 20th April 2022
577.3 To acknowledge the Police Environmental Visual Audit visit and consider any recommendations

21/578 PUBLIC QUESTION TIME
578.1 Members of the public may put questions to the Council at this point of the meeting.

21/579 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
579.1 To receive written or verbal report from Cllr Shingler.

21/580 PLANNING COMMITTEE REPORTS/UPDATE
580.1 Matters arising from previous Planning Committee not included within agenda – Information only
580.2 To receive the minutes of the Planning Committee meeting held on 28th February 2022 and to consider and ratify any recommendations contained therein
580.3 Update on planning applications refused/granted – for information only
580.4 Update on Enforcement Notices
580.5 To consider new planning applications or delegate authority to respond to committee:
CB/22/00551/FULL, 5 Churchill Road: Demolition of the existing extensions and erection of part single part two storey rear and side extension with alterations
CB/TRE/22/00104, 9 Manor Farm Close: Works to a tree protected by Tree Preservation Order SB/94/00006/G4: Lift and reduce the crown to Ash Tree and remove dead wood
580.6 To receive the minutes from the Neighbourhood Plan Steering Group meeting held on 7th March 2022 and to consider and ratify any recommendations contained therein
580.7 To acknowledge the Public Exhibition being held at Wrest Park in March regarding the proposed ‘Greenwoods Community’ development and agree attendance

21/581 MINUTES OF LAST MEETINGS
581.1 To receive and approve the minutes of the Full Council meeting held on 14th February 2022
581.2 Matters arising outside of committee reports/updates – Information only

21/582 CHAIRMAN’S ANNOUNCEMENTS
582.1 Announcements as deemed appropriate by the Chairman
582.2 To remind Chairs and Outside Representatives to submit Annual Reports to the Clerk
582.3 To retrospectively approve the cost for New Councillor Induction Training sessions

21/583 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
583.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
583.2 To receive the minutes of the Policies & Resources Committee meeting held on 28th February 2022 and to consider and ratify any recommendations contained therein
583.3 To review and adopt the Annual Review of Effectiveness of Systems of Internal Control
583.4 To review and adopt the Annual Audit Plan, Internal Audit Terms of Reference and Internal Audit Programme
583.5 To consider and approve any additional Ear-marked Reserve Allocation at Year End
583.6 To approve transfer of any nominal underspend from committees to Ear-Marked Reserve at Year End
583.7 To review and adopt the Risk Management Strategy
583.8 To acknowledge and review the Risk Assessment summary and any Action Plan 2021/22
583.9 To receive update from the Queens Platinum Jubilee Working Group and agree actions necessary
583.10 To approve the cost to provide a PA system for the Big Platinum Jubilee Picnic
583.11 To retrospectively approve the cost for the Electrical Installation Condition Report for the Parish Office and Sports Pavilion and the replacement heaters at the Parish Office
583.12 To review and adopt the Terms of Reference for all Committees
583.13 To review and adopt the Action Plan 2022/23
583.14 To review and adopt the Delegation to Employees Policy
583.15 To review and adopt the Document Retention Policy

21/584 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
584.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
584.2 To receive the minutes of the Burial Ground Committee meeting held on 7th March 2022 and to consider and ratify any recommendations contained therein
584.3 To acknowledge the Burial Ground and Churchyard inspections
584.4 To acknowledge the War Memorial inspections
584.5 To review and adopt the Burial Ground Regulations and Fees

21/585 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
585.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
585.2 To receive the minutes of the Highways & Environment Committee meeting held on 28th February 2022 and to consider and ratify any recommendations contained therein
585.3 To acknowledge the bus shelter inspections
585.4 To consider and approve the Rural Match Funding application 2022/23 and 2023/24

21/586 LEISURE COMMITTEE REPORT/UPDATE
586.1 Matters arising from previous Leisure Committee not included within agenda – Information only
586.2 To receive the minutes of the Leisure Committee meeting held on 7th March 2022 and to consider and ratify any recommendations contained therein
586.3 To acknowledge weekly Playground and Fitness Equipment Inspections

21/587 SPORTS FIELD COMMITTEE REPORT/UPDATE
587.1 Matters arising from previous Sports Field Committee not included within agenda – information only
587.2 To receive the minutes of the Sports Field Committee meeting held on 21st February 2022 and to consider and ratify any recommendations contained therein
587.3 To approve the cost for the plumbing specification for the Sports Pavilion

21/588 MONTHLY FINANCIAL REPORTS (as attached)
588.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 11

21/589 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
589.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting for March

21/590 TIME ALLOCATION FOR COMMITTEE MEETING
590.1 Dates available for committee or sub-committee meetings: 21st and 28th March and 4th April

21/591 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.

Carolyn Callen
Clerk to the Council