NOTICE OF AN EXTRA-ORDINARY MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 29th July 2024, at the Village Hall, Hexton Road, Barton-le-Clay at 7.30pm
AGENDA
24/124 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
24/125 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
24/126 PUBLIC QUESTION TIME
Members of the public may put questions to the Council at this point of the meeting.
24/127 PLANNING COMMITTEE REPORTS/UPDATE
127.1 Matters arising from previous Planning Committee not included within agenda – Information only
127.2 Update on planning applications refused/granted – for information only
127.3 To consider new planning applications as follows:
CB/24/01806/FULL, 150 Manor Road: Single storey side extension and infilling of existing undercroft
CB/24/01892/FULL, 23 Brookend Drive: Single storey rear extension
127.4 To acknowledge the Central Beds Council new Local Plan public engagement survey and consider any response.
24/128 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
128.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
128.2 To receive the minutes of the Pay & Personnel Sub-Committee meeting held on 19th July 2024 and to consider and ratify any recommendations contained therein
128.3 To review and adopt the Councillor Feedback on Staff Performance pro-forma for 2024
128.4 To adopt the HR Policies
128.5 To approve delegated authority to the Clerk regarding negotiating the renewal of Insurance for the Parish Council
24/129 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
129.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
129.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
129.3 To approve the cost to purchase a bench and planters for the War Memorial area
24/130 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
130.1 Matters arising from previous Highways & Environment Committee not included within agenda
130.2 To acknowledge the Bus Shelter inspection
130.3 To retrospectively approve the cost of fencing materials to secure O’Dell’s Pocket land
130.4 Update regarding the proposed changes to footpaths nos. 8 & 12, South West of Barton-le-Clay, and agree response
130.5 Update regarding the Community Payback team project to paint the bus shelters and approve costs for materials
24/131 LEISURE COMMITTEE REPORT/UPDATE
131.1 Matters arising from previous Leisure Committee not included within agenda – Information only
131.2 To receive the minutes of the Leisure Committee meeting held on 15th July 2024 and to consider and ratify any recommendations contained therein
131.3 To acknowledge the weekly playground and fitness equipment inspections
131.4 To receive an update from the Play Equipment Working Group
131.5 To adopt the Allotment Tenancy Agreement, version 7
131.6 To consider and approve quotation for tree work in Arnold Recreation Ground
24/132 SPORTS FIELD COMMITTEE REPORT/UPDATE
132.1 Matters arising from previous Sports Field Committee not included within agenda
132.2 To consider and approve cost for Pavilion boiler service and maintenance
132.3 To approve the pitch hirers for the 2024/25 season
132.4 To receive an update from the Barton Rovers Youth FC AGM meeting and consider feedback
132.5 To consider and approve cost to flail the Sports Field hedge
132.6 To consider and approve the renewal of the utility contracts at the Sports Pavilion or delegate authority to the Clerk to negotiate the renewal
24/133 APPROVAL OF PAYMENT OF ACCOUNTS
133.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting
24/134 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted in order to avoid the Council breaching ultra vires resolutions.
Cllr Jonathan Paxton
Chairman of the Council