NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
To be held Online on Monday 8th June 2020 at 7.30pm
LOGIN – To join the Zoom Meeting, please contact the Clerk to obtain the meeting ID and password.
AGENDA
20/027 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
20/028 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
20/029 POLICE REPORTS
029.1 To acknowledge receipt of Crime Statistics for February and March 2020
029.2 To acknowledge receipt of the Bedfordshire Police & Crime Commissioners monthly newsletter
20/030 PUBLIC QUESTION TIME
030.1 Members of the public may put questions to the Council at this point of the meeting
20/031 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
031.1 To receive written or verbal report from Cllr Shingler.
20/032 PLANNING COMMITTEE REPORTS/UPDATE
032.1 Matters arising from previous Planning Committee not included within agenda – Information only
032.2 Update on planning applications refused/granted – for information only
032.3 Update on Enforcement Notices
032.4 To consider new planning applications or delegate authority to respond to committee:
CB/20/01726/FULL, 11 Manor Farm Close: Single storey rear extension
032.5 Update on Local Plan and to consider any response to the Inspector
20/033 MINUTES OF LAST MEETINGS
033.1 To receive and approve the minutes of the Full Council meeting held on 9th March 2020
033.2 To receive the record of the Extra-ordinary Meeting of the Parish Council held remotely on 30th March 2020 and to ratify the decisions previously voted via email
033.3 To receive and ratify the record of decisions made under Delegated Powers
033.4 Matters arising outside of committee reports/updates – Information only
20/034 CHAIRMAN’S ANNOUNCEMENTS
034.1 Announcements as deemed appropriate by the Chairman
034.2 To acknowledge receipt of various publications received during March, April and May
20/035 APPROVAL OF ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT 31ST MARCH 2020
035.1 To acknowledge receipt of Internal Auditors Report for year ended 31st March 2020
035.2 To approve Annual Return Section 1 – Annual Governance Statement 2019/20
035.3 To approve Annual Return Section 2 – Accounting statements 2019/20
035.4 To approve Statement of Accounts, Notes to Accounts, Bank Reconciliation, Reserves Reconciliation, Explanation of Significant Variances for the year ended 31st March 2020
035.5 To confirm and approve dates for “the exercise of public rights”
035.6 To approve submission date for external auditor – Mazars
20/036 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
036.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only.
036.2 Exempt Business – Resolution to exclude members of press and public from debate on agenda items 20/036.3 to 20/036.5 (Standing Order 67). “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw”.
036.3 To receive the minutes of the Pay & Personnel sub-committee meeting held on 18th May 2020 and to consider and ratify any recommendations contained therein
036.4 To receive the minutes of the Pay & Personnel sub-committee meeting held on 2nd June 2020 and to consider and ratify any recommendations contained therein
036.5 To approve the proposed salary for the new Grounds/Facility Maintenance Person
036.6 To approve and adopt Financial Regulations 2020/21
036.7 To approve and adopt Standing Orders 2020/21
036.8 To approve and adopt Code of Conduct 2020/21
036.9 To review and approve signatories for Financial Bank and Investment mandates
036.10 To approve and adopt 2020/21 Maintenance Schedule
036.11 To approve and adopt 2020/21 Administration Schedule
036.12 To approve and adopt the Model Publication scheme & Freedom of Information Policy
036.13 To acknowledge request for a Barton Rocks memorial area
20/037 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
037.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
037.2 To acknowledge the Burial Ground and Churchyard inspections
037.3 To acknowledge the War Memorial inspections
037.4 To consider/approve quotation for re-setting of unsafe memorials in St Nicholas Churchyard
20/038 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
038.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only.
038.2 To acknowledge the bus shelter inspections
038.3 To acknowledge receipt of the Village Tree Survey
038.4 To acknowledge the residents complaints regarding parking as a result of increased visitors to the Nature Reserve
038.5 To consider and approve the cost of replacement Perspex for the Bus Shelter
20/039 LEISURE COMMITTEE REPORT/UPDATE
039.1 Matters arising from previous Leisure Committee not included within agenda – Information only
039.2 To acknowledge weekly Playground and Fitness Equipment Inspections
039.3 To acknowledge the annual RosPA report for Arnold Recreation Ground play area, Fitness Equipment and Norman Road play area
20/040 SPORTS FIELD COMMITTEE REPORT/UPDATE
040.1 Matters arising from previous Sports Field Committee not included within agenda – information only
040.2 To consider/approve quotation for annual service of the Pavilion boilers
040.3 To approve the annual service and repair of the line marking machines
20/041 MONTHLY FINANCIAL REPORTS (as attached)
041.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports
20/042 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
042.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
20/043 TIME ALLOCATION FOR COMMITTEE MEETING
043.1 Dates available for committee or sub-committee meetings: 15th, 22nd, 29th June
20/044 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council