NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 8th September 2025, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
25/142 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
25/143 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest. Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
25/144 ALLOTMENT COMPETITION AWARDS PRESENTATION
25/145 POLICE REPORTS
145.1 To acknowledge receipt of Crime Statistics for June and July 2025
25/146 PUBLIC QUESTION TIME
146.1 Members of the public may put questions to the Council at this point of the meeting.
25/147 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
147.1 To receive written or verbal report from Cllrs French or Childs.
25/148 PLANNING COMMITTEE REPORTS/UPDATE
148.1 Matters arising from previous Planning Committee not included within agenda – Information only
148.2 Update on planning applications refused/granted – for information only
148.3 Update on Enforcement Notices
148.4 To consider new planning applications as follows:
CB/TCA/25/00384, 16 Portobello Close: Works to trees within a Conservation Area: (T2 & T3) Ash Trees, 25% crown thinning and removal of dead & dying branches
148.5 To consider attendance at the CPRE Bedfordshire Understanding Planning workshop on 4th October
148.6 Update regarding the Neighbourhood Plan
25/149 MINUTES OF LAST MEETINGS
149.1 To receive and approve the minutes of the Full Council Meeting held on 14th July 2025
149.2 To receive and approve the minutes of the Extra-ordinary meeting of the Parish Council held on 28th July 2025
149.3 Matters arising outside of committee reports/updates – Information only
25/150 CHAIRMAN’S ANNOUNCEMENTS
150.1 Announcements as deemed appropriate by the Chairman
150.2 To acknowledge the BATPC and Breakthrough Communications updated online training programme and agree any attendance required
25/151 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
151.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
151.2 Update regarding renewal of Insurance Policy
151.3 To retrospectively approve the cost for staff uniform
151.4 To consider completion of the Annual Fire Risk Assessments for the Parish Office and Pavilion and agree way forward and any costs
151.5 To consider request from Gale Court to provide a pool table in the Communal Room for residents to enjoy
151.6 To consider purchasing a new cabinet for the Defibrillator located at the Village Hall
151.7 To consider changes to the Bank and Investment mandates
151.8 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 25/151.7 (Standing Order 3d) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw
151.9 Update regarding staffing
25/152 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
152.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
152.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
152.3 To consider and agree the arrangements for the Remembrance Sunday road closures
25/153 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
153.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
153.2 To acknowledge the bus shelter inspections
25/154 LEISURE COMMITTEE REPORT/UPDATE
154.1 Matters arising from previous Leisure Committee not included within agenda – Information only
154.2 To acknowledge weekly Playground and Fitness Equipment Inspections
25/155 SPORTS FIELD COMMITTEE REPORT/UPDATE
155.1 Matters arising from previous Sports Field Committee not included within agenda – information only
155.2 To retrospectively approve the cost for replacement parts for the White Line machine
155.3 To retrospectively approve the cost for legal advice regarding the telecoms mast
155.4 Update regarding the Barton Rovers FC lease
155.5 To consider request from Barton Rovers Youth FC for goal posts for mini pitch number 8
25/156 MONTHLY FINANCIAL REPORTS (as attached)
156.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for months 4 and 5.
25/157 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
157.1 To retrospectively consider and approve payment of accounts for August, as listed within the schedule
157.2 To consider and approve payment of accounts for September as listed within the schedule or added at the meeting.
25/158 TIME ALLOCATION FOR COMMITTEE MEETING
158.1 Dates available for committee or sub-committee meetings: 15th, 22nd and 29th September and 6th October
25/159 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council