NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 9th June 2025, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
25/031 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
25/032 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
25/033 POLICE REPORTS
033.1 To acknowledge receipt of Crime Statistics for April 2025
033.2 To consider attendance at the Community Policing Priority Setting meeting on 2nd July at 6pm
25/034 PUBLIC QUESTION TIME
034.1 Members of the public may put questions to the Council at this point of the meeting.
25/035 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
035.1 To receive written or verbal report from Cllrs French or Childs.
25/036 PLANNING COMMITTEE REPORTS/UPDATE
036.1 Matters arising from previous Planning Committee not included within agenda – Information only
036.2 Update on planning applications refused/granted – for information only
036.3 Update on Enforcement Notices
036.4 To consider new planning applications as follows:
CB/25/01569/FULL, 33 Chiltern Road: Extension to the existing front and rear first floor dormers.
CB/25/01570/FULL, 69 Manor Road: Replace windows and thermally line existing external walls. Create a steeper roof structure for roof conversion, with dormers to rear and front elevations. Replace rear extension flat roof with monopitch roof, including rooflights. Single storey side and rear infill extensions. Improve driveway by providing a turning head.
CB/TCA/25/00242, 146 Manor Road: Works to trees within a Conservation Area: Sycamore tree to be felled.
CB/25/01641/RM, Land East of Barton-le-Clay: Reserved Matters: following Outline Application CB//21/02409/OUT (Outline planning application (with all matters reserved except vehicular access from Higham Gobion Road) for up to 500 homes, a 2.1ha site for a lower/primary school, a 60 unit extra care facility (Use Class C2) and provision of public open space with associated infrastructure and earthworks.) EIA development accompanied by an Environment Statement. Reserved matters for approval of Appearance, Landscaping, Layout and Scale for 500 dwellings and open play areas.
25/037 MINUTES OF LAST MEETINGS
037.1 To receive and approve the minutes of the Annual Meeting of the Parish Council held on 12th May 2025
037.2 To receive and approve the minutes of the Extra-ordinary Council meeting held on 19th May 2025
037.3 Matters arising outside of committee reports/updates – Information only
25/038 CHAIRMAN’S ANNOUNCEMENTS
038.1 Announcements as deemed appropriate by the Chairman
038.2 To agree the details for the Parish Councils stall at the Church Fete on 28th June 1-4pm
25/039 APPROVAL OF ANNUAL RETURN AND ANNUAL GOVERNANCE STATEMENT 31ST MARCH 2025
039.1 To acknowledge receipt of Internal Auditors Report for year ended 31st March 2025
039.2 To approve Annual Return Section 1 – Annual Governance Statement 2024/25
039.3 To approve Annual Return Section 2 – Accounting statements 2024/25
039.4 To approve Statement of Accounts, Notes to Accounts, Bank Reconciliation, Reserves Reconciliation, Explanation of Significant Variances for the year ended 31st March 2025
039.5 To confirm and approve dates for “the exercise of public rights”
039.6 To approve submission date for external auditor – Forvis Mazars LLP
25/040 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
040.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
25/041 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
041.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
041.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
25/042 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
042.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
042.2 To acknowledge the bus shelter inspections
25/043 LEISURE COMMITTEE REPORT/UPDATE
043.1 Matters arising from previous Leisure Committee not included within agenda – Information only
043.2 To acknowledge weekly Playground and Fitness Equipment Inspections
043.3 Retrospective approval of the cost to purchase topsoil for Arnold Recreation Ground, Play Area
043.4 To consider and approve the cost to purchase 1 bag grass seed for use in the Recreation Ground
043.5 To acknowledge the Barton Tennis Club Report and Accounts for the year ending 31st March 2025
043.6 To consider request to erect a shed on an allotment
25/044 SPORTS FIELD COMMITTEE REPORT/UPDATE
044.1 Matters arising from previous Sports Field Committee not included within agenda – information only
25/045 MONTHLY FINANCIAL REPORTS (as attached)
045.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 2.
25/046 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
046.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
25/047 TIME ALLOCATION FOR COMMITTEE MEETING
047.1 Dates available for committee or sub-committee meetings: 16th, 23th and 30th June and 7th July
25/048 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council