NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 9th October 2023, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
23/218 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
23/219 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
23/220 POLICE REPORTS
220.1 To acknowledge receipt of Crime Statistics for August 2023
23/221 PUBLIC QUESTION TIME
221.1 Members of the public may put questions to the Council at this point of the meeting.
23/222 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
222.1 To receive written or verbal report from Cllrs French or Childs.
23/223 PLANNING COMMITTEE REPORTS/UPDATE
223.1 Matters arising from previous Planning Committee not included within agenda – Information only
223.2 To receive the minutes of the Planning Committee meeting held on 25th September 2023 and to consider and ratify any recommendations contained therein
223.3 Update on planning applications refused/granted – for information only
223.4 Update on Enforcement Notices
223.5 To consider new planning applications as follows:
CB/23/03020/FULL, 5 Arnold Close: Two storey side and rear extensions following removal of conservatory and garage. Canopy roof to the front entrance and a larger first floor front window
CB/23/02573/ADV, Veterinary Surgery, 125 Bedford Road: Advertisement: Display of 1 non-illuminated, aluminium fascia sign by entrance and 1 non-illuminated aluminium sign fixed to a pole by the roadside
CB/23/02686/FULL, New House, Rectory Farm, Hexton Road: Extension to existing stable building and enlargement of existing paddock
CB/TCA/23/00446, 154 Manor Road: Works to trees within a Conservation Area: T1: Lime, T2:Holly and T4 Ash, to be crown reduced by 50% and T3: Leylandii to be felled and replaced with small ornamental tree
223.6 Update from the Neighbourhood Plan Steering Committee meeting on 3rd October
23/224 MINUTES OF LAST MEETINGS
224.1 To receive and approve the minutes of the Full Council Meeting held on 11th September 2023
224.2 Matters arising outside of committee reports/updates – Information only
23/225 CHAIRMAN’S ANNOUNCEMENTS
225.1 Announcements as deemed appropriate by the Chairman
23/226 CONCLUSION OF AUDIT FOR YEAR ENDED 31ST MARCH 2023
226.1 To acknowledge the completion of the audit for the year ended 31st March 2023, including External Auditor’s Certificate, and to consider and approve any actions detailed in the report for Improvement in 2023/24
23/227 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
227.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
227.2 To receive the minutes of the Policies & Resources Committee meeting held on 25th September 2023 and to consider and ratify any recommendations contained therein
227.3 Exempt Business – Resolution to exclude members of press and public from debate on agenda item 23/227.4 (Standing Order 67) “That in view of the confidential nature of business being transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw”
227.4 To receive the minutes of the Pay & Personnel Sub-committee meeting held on 2nd October 2023 and to consider and ratify any recommendations contained therein
227.5 To adopt the Training and Development Policy
227.6 To consider and approve the Christmas Lights provision for the Village
227.7 To approve the annual donation to Barton Christmas Lights Committee
227.8 To acknowledge the entry of a tree for St Nicholas Christmas Tree Festival and approve any costs
23/228 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
228.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
228.2 To receive the minutes of the Burial Grounds Committee meeting held on 18th September 2023 and to consider and ratify any recommendations contained therein
228.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
23/229 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
229.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
229.2 To receive the minutes of the Highways & Environment Committee meeting held on 25th September 2023 and to consider and ratify any recommendations contained therein
229.3 To acknowledge the bus shelter inspections
229.4 To adopt the Tree & Hedge Management Policy
229.5 To adopt the Tree Planting Strategy
229.6 To acknowledge resident’s complaints regarding road safety and agree way forward
229.7 To acknowledge the 2nd Barton Brownies Environmental Audit
23/230 LEISURE COMMITTEE REPORT/UPDATE
230.1 Matters arising from previous Leisure Committee not included within agenda – Information only
230.2 To acknowledge weekly Playground and Fitness Equipment Inspections
230.3 Retrospective approval of the cost to purchase safety caps for the fitness equipment
23/231 SPORTS FIELD COMMITTEE REPORT/UPDATE
231.1 Matters arising from previous Sports Field Committee not included within agenda – information only
231.2 To retrospectively approve the renewal of the Gas Supply contract at the Pavilion
23/232 MONTHLY FINANCIAL REPORTS (as attached)
232.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 6.
23/233 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
233.1 To consider and approve payment of accounts for October as listed within the schedule or added at the meeting.
23/234 TIME ALLOCATION FOR COMMITTEE MEETING
234.1 Dates available for committee or sub-committee meetings: 16th, 23rd, 30th October
23/235 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council