NOTICE OF THE
ANNUAL MEETING OF BARTON-LE-CLAY PARISH COUNCIL
Monday 9th May, at Barton-le-Clay Village Hall,
Following the Annual Parish Meeting
AGENDA
22/001 ELECTION OF CHAIRMAN
To elect a Chairman for the ensuing year and receive Declaration of Office.
22/002 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
22/003 ELECTION OF VICE-CHAIR
To elect a Vice-Chair for the ensuing year.
22/004 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
22/005 REPRESENTATION ON OUTSIDE BODIES
To elect representation on Outside Bodies:
– Barton Educational Trust
– Village Hall Committee
– Tennis Club
– Schools Link
22/006 COMMITTEES MEMBERS
To elect Committee members and Sub-Committee members:
COMMITTEES:
– Burial Grounds
– Highways & Environment
– Leisure
– Planning
– Sports Field
SUB-COMMITTEES:
– Pay and Personnel
– Horticultural Show
Chairs & Vice-Chairs of Committees and Sub-Committees to be elected at the next Committee/Extra-Ordinary meeting.
22/007 POLICE REPORTS & ISSUES
007.1 To acknowledge receipt of Crime Statistics for March 2022
007.2 Update following the Community Policing Priority Setting Meeting on 26th April 2022
22/008 PUBLIC QUESTION TIME
008.1 Members of the public may put questions to the Council at this point of the meeting.
22/009 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
009.1 To receive written or verbal report from Cllr Shingler.
22/010 PLANNING COMMITTEE REPORTS/UPDATE
010.1 Matters arising from previous Planning Committee not included within agenda.
010.2 To receive the minutes of the Planning committee meeting held on 3rd May 2022 and to consider and ratify any recommendations contained therein
010.3 Update on planning applications refused/granted – for information only
010.4 Update on Enforcement Notices.
010.5 To consider new planning applications or delegate authority to respond to committee:
CB/TCA/22/00212, 28 Sharpenhoe Road: Works to trees within a Conservation Area: Pollard and reduce by 4ft to Willow trees (T1 and T2) to increase light penetration and stop from outgrowing location.Thuya (T3) for reference only. Dead wood to Pine Tree (T4). Crown lift to 10ft over path to avoid pedestrian conflict and remove 1x leader to multi stem Sycamore tree (T5) as in conflict with adj Pine. Crown clean and thin for general maintenance to Sycamore tree (T6).
CB/TCA/22/00214, The Leys, 21A Bedford Road: Works to trees within a Conservation Area – Reduce Horse Chestnut
CB/22/01607/FULL, 7 Ramsey Road: Single storey side extension, to replace existing garage structure, and removal of rear conservatory
22/011 MINUTES OF LAST MEETINGS
011.1 To receive and approve the minutes of the Full Council meeting held 11th April 2022.
011.2 Matters arising outside of committee reports/updates
22/012 CHAIRMAN’S ANNOUNCEMENTS
012.1 To advise all members regarding update of Register of Interests Forms and declarations of gifts.
012.2 Announcements as deemed appropriate by the Chairman
22/013 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
013.1 Matters arising from previous Policies & Resources Committee not included within agenda.
013.2 To review and approve signatories for Financial Bank and Investment mandates
013.3 To approve and adopt 2022/23 Maintenance Schedule
013.4 To approve and adopt 2022/23 Administration Schedule
013.5 To approve and adopt the Model Publication scheme & Freedom of Information Policy
013.6 To consider and approve First Aid provision for the Queens Jubilee events
013.7 Update regarding the Queen’s Jubilee Events and approve any actions
22/014 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
014.1 Matters arising from previous Burial Grounds Committee not included within agenda
014.2 To acknowledge the Churchyard and Burial Ground Inspections
014.3 To acknowledge the War Memorial Inspection
014.4 To consider and approve quote for the removal of the fallen trees and repairs to the boundary fence
22/015 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
015.1 Matters arising from previous Highways & Environment Committee not included within agenda
015.2 To acknowledge Bus Shelter Inspections
22/016 LEISURE COMMITTEE REPORT/UPDATE
016.1 Matters arising from previous Leisure Committee not included within agenda
016.2 To acknowledge weekly Playground and Fitness Equipment Inspections
016.3 To consider and approve cost for tree works in Norman Road
22/017 SPORTS FIELD COMMITTEE REPORT/UPDATE
017.1 Matters arising from previous Sports Field Committee not included within agenda
017.2 To receive the minutes of the Sports Field Committee meeting held on 3rd May 2022 and to consider and ratify any recommendations contained therein
22/018 MONTHLY FINANCIAL REPORTS (as attached)
018.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports.
22/019 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
To consider and approve payment of accounts as listed within the schedule or added at the meeting
22/020 TIME ALLOCATION FOR COMMITTEE MEETINGS
Dates available for committee or sub-committee meetings: 16th, 23rd and 30th May
22/021 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted in order to avoid the Council reaching ultra vires resolutions.
Carolyn Callen
Clerk to the Council