NOTICE OF THE
ANNUAL MEETING OF BARTON-LE-CLAY PARISH COUNCIL

Monday 13th May 2024, at Barton-le-Clay Village Hall,
Following the Annual Parish Meeting

AGENDA

24/001 ELECTION OF CHAIRMAN
To elect a Chairman for the ensuing year and receive Declaration of Office.

24/002 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.

24/003 ELECTION OF VICE-CHAIR
To elect a Vice-Chair for the ensuing year.

24/004 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.

Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.

24/005 REPRESENTATION ON OUTSIDE BODIES
To elect representation on Outside Bodies:
– Barton Educational Trust
– Village Hall Committee
– Tennis Club
– Schools Link
– Barton Rovers Youth FC

24/006 COMMITTEES MEMBERS
To elect Committee members and Sub-Committee members:

COMMITTEES:
– Burial Grounds
– Highways & Environment
– Leisure
– Planning
– Sports Field

SUB-COMMITTEES:
– Pay and Personnel
– Village Show
– Neighbourhood Plan

Chairs & Vice-Chairs of Committees and Sub-Committees to be elected at the next Committee/Extra-Ordinary meeting.

24/007 POLICE REPORTS & ISSUES
007.1 To acknowledge receipt of Crime Statistics for March 2024

24/008 PUBLIC QUESTION TIME
008.1 Members of the public may put questions to the Council at this point of the meeting

24/009 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
009.1 To receive written or verbal report from Ward Councillors French and Childs

24/010 PLANNING COMMITTEE REPORTS/UPDATE
010.1 Matters arising from previous Planning Committee not included within agenda.
010.2 To receive the minutes of the Planning committee meeting held on 22nd April 2024 and to consider and ratify any recommendations contained therein
010.3 Update on planning applications refused/granted – for information only
010.4 Update on Enforcement Notices.
010.5 To consider new planning applications as follows:
CB/24/01067/FULL, 20 Mill Lane: Construction of one bedroom house
CB/24/01077/FULL, 14 Sharpenhoe Road: Single storey front & two storey side and rear extensions

24/011 MINUTES OF LAST MEETINGS
011.1 To receive and approve the minutes of the Full Council meeting held 8th April 2024.
011.2 Matters arising outside of committee reports/updates

24/012 CHAIRMAN’S ANNOUNCEMENTS
012.1 To advise all members regarding update of Register of Interests Forms and declarations of gifts
012.2 To consider Councillor Vacancies to be filled by Co-option
012.3 To confirm ongoing adoption of the General Power of Competence
012.4 Announcements as deemed appropriate by the Chairman

24/013 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
013.1 Matters arising from previous Policies & Resources Committee not included within agenda.
013.2 To receive the minutes of the Policies & Resources committee meeting held on 22nd April 2024 and to consider and ratify any recommendations contained therein
013.3 To approve and adopt 2024/25 Maintenance Schedule
013.4 To approve and adopt 2024/25 Administration Schedule
013.5 To approve and adopt the Model Publication scheme & Freedom of Information Policy
013.6 To retrospectively approve additional Ear-marked Reserve Allocation at Year End
013.7 To acknowledge the Central Beds Council consultations regarding Library Service Strategy and Arts & Culture Strategy and agree any response

24/014 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
014.1 Matters arising from previous Burial Grounds Committee not included within agenda
014.2 To receive the minutes of the Burial Grounds committee meeting held on 29th April 2024 and to consider and ratify any recommendations contained therein
014.3 To acknowledge the Burial Ground, Churchyard and War Memorial inspections

24/015 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
015.1 Matters arising from previous Highways & Environment Committee not included within agenda
015.2 To receive the minutes of the Highways & Environment committee meeting held on 22nd April 2024 and to consider and ratify any recommendations contained therein
015.3 To acknowledge Bus Shelter Inspections

24/016 LEISURE COMMITTEE REPORT/UPDATE
016.1 Matters arising from previous Leisure Committee not included within agenda
016.2 To receive the minutes of the Leisure committee meeting held on 29th April 2024 and to consider and ratify any recommendations contained therein
016.3 To acknowledge weekly Playground and Fitness Equipment Inspections

24/017 SPORTS FIELD COMMITTEE REPORT/UPDATE
017.1 Matters arising from previous Sports Field Committee not included within agenda
017.2 To receive the minutes of the Sports Field committee meeting held on 29th April 2024 and to consider and ratify any recommendations contained therein

24/018 MONTHLY FINANCIAL REPORTS (as attached)
018.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 1

24/019 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
019.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting for May

24/020 TIME ALLOCATION FOR COMMITTEE MEETINGS
020.1 Dates available for committee or sub-committee meetings: 20th May and 3rd June

24/021 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted in order to avoid the Council reaching ultra vires resolutions.

 

Carolyn Callen
Clerk to the Council