NOTICE OF A MEETING OF
BARTON-LE-CLAY PARISH COUNCIL
Monday 13th July 2026, at the Village Hall, Hexton Road, Barton-le-Clay, at 7.30pm
AGENDA
26/118 APOLOGIES FOR ABSENCE
Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record forms part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk.
26/119 SPECIFIC DECLARATIONS OF INTEREST
Under the Localisms Act 2011 (Sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of any such interest.
Members are invited to make written requests for Dispensations which should be submitted to the Chairman prior to the meeting.
26/120 POLICE REPORTS
120.1 To acknowledge receipt of Crime Statistics for May 2026
26/121 PUBLIC QUESTION TIME
121.1 Members of the public may put questions to the Council at this point of the meeting.
26/122 CENTRAL BEDFORDSHIRE WARD COUNCILLOR REPORT
122.1 To receive written or verbal report from Cllrs French or Childs.
26/123 PLANNING COMMITTEE REPORTS/UPDATE
123.1 Matters arising from previous Planning Committee not included within agenda – Information only
123.2 To receive the minutes of the Planning Committee meeting held on 15th June 2026 and to consider and ratify any recommendations contained therein
123.3 Update on planning applications refused/granted – for information only
123.4 Update on Enforcement Notices
123.5 To consider new planning applications as follows:
CB/26/01291/FULL, 56 Manor Road: Two storey side and front extensions, removal of rear porch, raising and re-profiling of roof and replacement fenestrations throughout
CB/26/01054/FULL, Hollow Springs, Private Road: Erection of a detached three bedroom dwelling following demolition of the existing dwelling
CB/26/01273/FULL, 162 Manor Road: Removal and replacement of the existing 0.9m high fence posts
CB/26/02019/EB, Land North and South of Higham Road: Electricity Board Notification: Upgrade part of the existing low voltage overhead line network at Higham Road
123.6 To acknowledge Central Bedfordshire Council’s consultation on the submitted sites as part of the new Local Plan and consider way forward
26/124 MINUTES OF LAST MEETING
124.1 To receive and approve the minutes of the Full Council Meeting held on 8th June 2026
124.2 Matters arising outside of committee reports/updates – Information only
26/125 CHAIRMAN’S ANNOUNCEMENTS
125.1 Announcements as deemed appropriate by the Chairman
125.2 To acknowledge the invite to the Bedfordshire Association of Town & Parish Councils AGM
26/126 POLICIES & RESOURCES COMMITTEE REPORT/UPDATE
126.1 Matters arising from previous Policies & Resources Committee not included within agenda – Information only
126.2 To receive the minutes of the Policies and Resources Committee meeting held on 15th June 2026 and to consider and ratify any recommendations contained therein
126.3 To receive the minutes of the Pay & Personnel Sub-Committee meeting held on 15th June 2026 and to consider and ratify any recommendations contained therein
126.4 To review and adopt the Grant Policy 2026/2027
126.5 To review and adopt the Complaints Procedure
126.6 To consider and adopt the new Data Protection Complaints Policy
126.7 To review and adopt the HR Policies
126.8 To consider and approve quote for replacement water heater
126.9 To consider and approve quote for Christmas Lighting Display 2026
26/127 BURIAL GROUNDS COMMITTEE REPORT/UPDATE
127.1 Matters arising from previous Burial Grounds Committee not included within agenda – Information only
127.2 To acknowledge the Burial Ground, Churchyard and War Memorial inspections
26/128 HIGHWAYS & ENVIRONMENT COMMITTEE REPORT/UPDATE
128.1 Matters arising from previous Highways & Environment Committee not included within agenda –Information only
128.2 To receive the minutes of the Highways and Environment Committee meeting held on 15th June 2026 and to consider and ratify any recommendations contained therein
128.3 To acknowledge the bus shelter inspections
128.4 To consider and approve cost to replace the litter bin on Bedford Road (end Hanover Place)
128.5 To acknowledge Central Beds Council road safety partnership scheme and agree way forward
26/129 LEISURE COMMITTEE REPORT/UPDATE
129.1 Matters arising from previous Leisure Committee not included within agenda – Information only
129.2 To receive the minutes of the Leisure Committee meeting held on 29th June 2026 and to consider and ratify any recommendations contained therein
129.3 To acknowledge weekly Playground and Fitness Equipment Inspections
129.4 To adopt the Allotment Tenancy Agreement version 9
129.5 To adopt the Allotment Fees effective 1st October 2027
129.6 To adopt the Allotment Tenants Information Booklet
129.7 Retrospective approval of the cost to purchase materials to repair safety surfacing
129.8 Retrospective approval of the cost to purchase new seat and chain for the zip wire, following vandalism
129.9 To consider and approve the cost to purchase replacement slats for vandalised bench in the Recreation Ground
26/130 SPORTS FIELD COMMITTEE REPORT/UPDATE
130.1 Matters arising from previous Sports Field Committee not included within agenda – information only
130.2 To receive the minutes of the Sports Field Committee meeting held on 29th June 2026 and to consider and ratify any recommendations contained therein
130.3 To receive an update on payment of S106 for use on the 3G project
26/131 MONTHLY FINANCIAL REPORTS (as attached)
131.1 To receive and consider Balance Sheet, Income & Expenditure Account, Creditors & Debtors Reports for month 3
26/132 APPROVAL OF PAYMENT OF ACCOUNTS (as per attached schedule).
132.1 To consider and approve payment of accounts as listed within the schedule or added at the meeting.
26/133 TIME ALLOCATION FOR COMMITTEE MEETING
133.1 Dates available for committee or sub-committee meetings: 20th and 27th July
26/134 ITEMS OF AN URGENT NATURE OR FOR INCLUSION ON THE NEXT AGENDA
Items raised will be restricted to information only.
Carolyn Callen
Clerk to the Council